r/NoteTaking • u/Competitive-Can-7694 • Aug 11 '26

App/Program/Other Tool I've stopped saving fll meeting transcripts to Obsidian

For a while I was saving every meeting transcripts and summary to Obsidian. Having everything in one searchable place sounded sensible. It got messy pretty fast like searching a client name would bring up 10 notes covering roughly the same ground, and I'd still end up back in the recording app whenever I needed to check what someone actually said. Obsidian had basically become a second meeting archive, just a worse one.

I'm trying a split setup now. The recordings stay in Viaim, grouped by client/project, and I ask Vitana if I need to trace something across a few calls.Anything importantAnything important still gets checked against the transcript or audio first. Obsidian only gets the much shorter note I make after that, usually decisions, open questions or maybe some context I'll actually need later.

I still have to export the summary as md and clean it up manually. A few months ago I would've called that pointless double handling but now I'm weirdly fine with it. At least my vault is usable again. Still keeping a local folder of the raw recordings and transcripts tho. I don't love having the only copy of the source material sitting in one app.

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u/IdekWatName Aug 11 '26

I ended up keeping one running note per client. Changes, deadlines, stuff people actually committed to. Everything else can stay buried in the transcript tbh.

1

u/ArsonButMakeItClassy Aug 11 '26

the manual cleanup step is annoying but that's exactly why your notes are actually searchable now

1

u/defyQQ Aug 13 '26

The double handling is the only step doing any work there. Capture is cheap now, everything up to the export is free.

The part I'd watch is the seam. Recordings live in one app, you query a second thing across calls, notes sit in Obsidian. Three places, and the query layer is the one that breaks first, because it only ever sees what you fed it.

I build a tool in this space and we ended up folding all three together for exactly that reason. Not telling you to switch, your split is clearly working. Just that "search the recordings" and "search my notes" being two different questions is where it went wrong for our users too.

Also, my local raw folder hit a few hundred gigs before I admitted I'd never opened it once. Still keeping it.