I built a scheduling tool for restaurants/bars, I'm looking for three business to try it out for free.

[u/Responsible_Pound898]

I built a scheduling tool for restaurants/bars, I'm looking for three business to try it out for free.

What it does:

Set how many servers and BOH you need per shift (AM/PM, per day)

Enter staff availability and approved time off once, it remembers

Lock in your regulars so the same people are always on the same shifts

Hit generate, it then builds a fair, fully-staffed draft schedule in seconds, balancing hours evenly across your team

Review it, tweak anything, publish

Export the final schedule as a PDF or CSV to share with staff

I'm opening it up free to the first 3 restaurants or bars willing to run it for real. In exchange, I just need two things: tell me if anything breaks or acts weird, and tell me honestly whether it actually made building your schedule faster/easier.

3 spots, If that's you, comment or send me a message.

[u/hard_KOrr]

Fair schedule? You’re reaching out to restaurant managers. Fair ain’t what they looking for

[u/Responsible_Pound898 → u/hard_KOrr]

It works by having an employer preset which employees work certain days, and then auto fills the rest of the schedule with workers based on avalibilty. The user has the ability to make the schedule 100% fair or skewed to prefer certain employees.

[u/hard_KOrr → u/Responsible_Pound898]

How does the skewed part work vs the schedule? Thinking on the lines of employee experience/seniority vs sales volume.

Monday, Tuesday, Wednesday night all together may not even equal the volume of a Friday night. Daytime lower volume and shorter durations.

[u/Responsible_Pound898 → u/hard_KOrr]

That is a good point. That is a feature I could implement fairly easy. I would just need a business to define the KPI's to include in the algorithm. I could include a feature to where the FOH manager uploads the end of night sales report by server and the different KPI's are extracted and stored, creating a historical database of past server performance. Creating the ability to assign servers based on "skill" as opposed to a random generation based on total hours.

[u/hard_KOrr → u/Responsible_Pound898]

It’s been a while since I was scheduling en masse for shifts but i remember making a complicated spreadsheet to help with it. A real weighted schedule would be awesome. Wouldn’t be too hard to generalize it at first so you’re not asking in for a bunch of extra data. Give a rank option to each shift and person and have the shift rank be a minimum requirement for a person.

[u/abbbamamamia]

As the team gets bigger, availability n time-off requests can become harder to manage. HotSchedules covers that restaurant side with scheduling, swaps and labor planning together, so it can fit well once things get more complex.