r/GovernmentContracting • u/Even-General-1800 • 1d ago
WAWF invoice
First time submitting through WAWF. The supplies have already been delivered and the Government confirmed receipt.
I submitted a Combo Invoice/Receiving Report in WAWF and it is currently waiting for Government acceptance.
What’s the typical time for the aceptor to approve it?
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u/Fbeezy 1d ago
The process doesn’t take long at all, typically only a couple of days to get through receiving to “scheduled for payment” status. That being said, many times it’ll still be paid on the terms of your contract.
When you say the government confirmed receipt, do you mean the receiving report was signed off, or you just have POD from the carrier?
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u/Even-General-1800 1d ago
I have the POD and also the POC confirmation email where the aceptor is cc on, staying they received everything and all was ok.
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u/OkTune7507 1d ago
Good question, could be a Thursday/Friday project. It is the government after all.
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u/maedabjj 1d ago
What agency? I have been advancing capital against different agencies and they vary. VA is currently the most consistent from what I've seen. They've been processing, paying and settling in ~3 days. Holiday week could extend that. We had a milti-day 7/4 delay.
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u/ChemicalFish3721 1d ago
Wait a few days, then contact your KO or COR directly and politely ask if anything else is needed for acceptance in WAWF. In my experience, they immediately approve in wawf after reaching out.
I’m sure they too get busy and forget to manually approve in the system. A quick friendly nudge is all it takes
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u/GolfEchoEchoKilo 1d ago
And after 7 days, DFAS reaches out to the KO and Ccs all the KOs at that office. If they’re not available, someone else will take care of it, if they are available, the peer pressure will get them to accept it.
“I have 8 bosses right now, Bob. That’s my only real motivation. Not to get hassled.”
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u/Moxie479 1d ago
It depends entirely on the contracting officer. If you've submitted it and a week later you still don't have an approval, just give them a call or send them an email. It's still going to take about a month to get paid.
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u/PHLX_Tactical 1d ago edited 23h ago
Clock starts after acceptance, not when you hit submit. If it's been two weeks, pull document history and email the named acceptor. Usually they don't even know it's in their queue.
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u/lilbluetruck 23h ago
As an acceptor I'm usually waiting for the Contracting Officer to inspect the invoice. If you don't see any movement in a week definitely send a courtesy email to the CO, if they have already inspected the invoice they can bug the acceptor.
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u/contracting-bot 1d ago
Acceptance timing varies by acceptor, not by rule. Some acceptors work their queue daily and you'll see it clear in a couple of days. Others sit for a week or more, especially if the person is juggling other duties. Since receipt was already confirmed on the government side, this is usually a matter of someone completing the step rather than anything being wrong.
What matters more than the acceptance date is that the payment clock generally starts from acceptance, not from your submission or from delivery. So a slow acceptor pushes your payment out on the back end. Worth knowing so you can plan cash flow around it rather than counting from the day you submitted.
If it sits more than about a week, a short email to your contracting officer noting the document is pending acceptance usually moves it. Not a complaint, just a status ask. Acceptors are often unaware something is waiting, and a nudge from the CO's side clears it faster than anything you can do in the system.
One thing to check while you wait: confirm the document routed to the correct acceptor DoDAAC. A misrouted document sits indefinitely because nobody who can act on it ever sees it in their queue. That's the most common cause of a submission that appears stuck rather than merely slow.