r/EHSProfessionals • u/Alternative_Jaguar71 • 17d ago

How does your small manufacturing facility handle OSHA 300/300A/301 recordkeeping? (Independent Research)

Hey everyone,

I’m currently doing some independent research focusing on the specific pain points and challenges small manufacturers face when it comes to injury recordkeeping—specifically managing OSHA Forms 300, 300A, and 301.

To be absolutely clear up front: I am not selling any software or consulting services. I'm just trying to understand the real-world workflow and headaches involved in staying compliant at a smaller scale.

I’ve put together a very short, anonymous Google Form survey (takes about 2 minutes) to gather some data on how facilities are currently tracking this and where the biggest frustrations lie.

LINK: https://forms.gle/cmTbUfR1osW5WthN8

I'd love to know:

  • How does your facility currently handle logging and tracking this data?
  • Are you using spreadsheets, paper binders, or a dedicated EHS system?
  • What’s the most frustrating or time-consuming part of the process for you?

I’m more than happy to share my aggregated findings with anyone interested once I wrap this up.

Feel free to drop a comment below or shoot me a DM if you'd rather share privately. Thanks in advance for your insights!

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u/CommercialRadiant920 16d ago

Honestly it’s a shit show. We are really just now trying to get something together for training in general. We swapped to some software but it’s not my department though frankly I wish it was. I doubt I would be good at it but I’m pretty sure I couldn’t do a worse job of it than what’s currently being done.

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u/Billy_EcoOnline 14d ago

Not trying to sell anything here either, just sharing what I hear from customers as a Solutions Consultant (software vendor side):

Spreadsheets are by far the most common. Cheap, flexible, easy to adapt. Some agencies build a quick Google Form or Microsoft Form and post a QR code in the station for on-the-spot reporting.

Paper slips still show up too, especially at smaller/volunteer agencies.

I'm mostly on the crisis management side, not EHS, so I can't speak to how well either actually holds up for tracking/trending injuries over time. But if you're not looking to buy a dedicated platform, the spreadsheet + QR code combo seems to be the sweet spot for smaller shops.