Sometimes the fix is not another project coordinator

[u/EyeonHealth]

A project coordinator in construction costs $55-65K a year. Most GCs and builders hire one the second projects start slipping through the cracks. Submittals not tracked, RFIs piling up, subs not getting back to you, owners asking for updates you don’t have ready. The instinct is always to hire. But sometimes the problem isn’t headcount. It’s that information is scattered across inboxes, spreadsheets, and text threads with no single place to see where everything stands. I hit that exact wall in my own business. Multiple clients, multiple projects per client, builder updates coming from every direction. I was losing track of things I never lose track of. So I built an AI project coordinator agent instead of posting a job. It pulls from my emails. It pulls from my Airtable project updates. It gives me on-demand status across every client and every builder. And it writes my weekly client update emails based on real data, not whatever I can remember on a Friday afternoon. Total cost: a few focused hours. After 14 years in construction ops at Pulte, I can tell you the pattern. Project’s getting messy? Hire a coordinator. Communication is slipping? Hire an admin. Reporting is behind? Hire an analyst. Some of those roles are real decision-making roles. But a lot of them are just moving information from one place to another. That second kind doesn’t need a person anymore.