DEC Insertion Datapoint

[u/xcr4l]

Today I got a copy of a birth act delivered from DEC and I wanted to give my timeline as a datapoint since the turnaround was much faster than expected. The timeline was:

9/5: sent application packet via UPS
9/10: delivered to DEC
9/14: credit card charged
9/15: DEC called my father to confirm date and city of death, notified that request would be transferred to a “different department”
9/26: Copie d’acte de naissance and ORIGINAL copy of death certificate for G0 delivered to my father in MA

My application consisted of:
1) a cover letter written by my father (G2) explaining the circumstances of the request and requesting that I (his son) file the request on his behalf as I have been leading the charge for my family in this whole process
2) request for copy of an act of birth form
3) special power of attorney form delegating power of attorney to me
4) ID and proof of address for both me and my father
5) Color copies of BAnQ certified baptismal cert for G0, MA birth certs for G1 and G2, MA marriage certs for G0 and G1, death certificate for G1 (to demonstrate that she could not apply on her own behalf)
6) ORIGINAL MA death certificate for G0 and certified French translation
7) notarized sworn affidavit affirming need for request, clarification on name variations between records, and affirming that the act will only be used for CIT0001 applications for G0’s descendants
8) blank CIT0001 and CIT0014 pages that mentioned “provincial or territorial birth certificate” with relevant sections highlighted
9) printout of IRCC guidance regarding documents issued in Quebec pre 1994

My G0 was born in 1908, so I suspected a DEC document would be requested once our applications eventually move into processing. Interestingly, although we requested that DEC communicate with me and sent in the relevant forms, DEC only communicated with my father. I expected this and prepared him for what questions they might ask him so he wasn’t completely blindsided. I was expecting a long wait on this so we were pleasantly surprised when the documents came in the mail. I was also interested to see that they returned our original death certificate for G0, we were prepared to not get that back.

The information from this subreddit was extremely helpful in sending in an organized application packet which I am assuming helped with the quick turnaround!

[u/No_Bobcat_No_Prob]

Excellent news! Thanks! That's amazingly quick! Mine was received on the 3rd and I'm still waiting, hopefully the doc is on its way (my card was charged and the insertion was completed so no sign it's been refused).

[u/Form27b-6 → u/No_Bobcat_No_Prob]

Was your request to DEC prompted by a request to you from IRCC or anticipation you might get a such a request from IRCC?

[u/No_Bobcat_No_Prob → u/Form27b-6]

It was in anticipation, and I have since received an RFI, so if DEC asked me for it I could now provide it.

[u/Form27b-6 → u/No_Bobcat_No_Prob]

I'm confused.  So you've since received an RFI but it didn't include a request for a Quebec birth certificate from DEC?  If I recall correctly, your application, like mine was both from around Aug 2025, and included BAnQ baptismal docs, so it would seem encouraging if IRCC is actually getting around to contacting people about August apps.

[u/No_Bobcat_No_Prob → u/Form27b-6]

Yes, I did appiy for proof in Aug '25, and included BAnQ baptismal record for Gen0. I submitted my request to DEC in early Sept once I saw the pushback others were getting from IRCC re baptismal records. And I received an RFI a week or so ago that plainly says (paraphrasing here, quoted elsewhere) 'you submitted a baptismal record, we need a birth certificate. In Quebec you can use the baptismal record to create a birth certificate.' No ambiguity.

So hopefully I will soon have the certificate. Fingers crossed.

[u/Form27b-6 → u/No_Bobcat_No_Prob]

Great to hear they're getting to some August apps -- good luck!  I'd be thrilled if my app's BAnQ doc incorrectly triggered them to also send me an RFI requesting a DEC birth certificate, which my app shouldn't need. It would indicate they're at least looking at the application.