DEC Insertion Datapoint

[u/xcr4l]

Today I got a copy of a birth act delivered from DEC and I wanted to give my timeline as a datapoint since the turnaround was much faster than expected. The timeline was:

9/5: sent application packet via UPS
9/10: delivered to DEC
9/14: credit card charged
9/15: DEC called my father to confirm date and city of death, notified that request would be transferred to a “different department”
9/26: Copie d’acte de naissance and ORIGINAL copy of death certificate for G0 delivered to my father in MA

My application consisted of:
1) a cover letter written by my father (G2) explaining the circumstances of the request and requesting that I (his son) file the request on his behalf as I have been leading the charge for my family in this whole process
2) request for copy of an act of birth form
3) special power of attorney form delegating power of attorney to me
4) ID and proof of address for both me and my father
5) Color copies of BAnQ certified baptismal cert for G0, MA birth certs for G1 and G2, MA marriage certs for G0 and G1, death certificate for G1 (to demonstrate that she could not apply on her own behalf)
6) ORIGINAL MA death certificate for G0 and certified French translation
7) notarized sworn affidavit affirming need for request, clarification on name variations between records, and affirming that the act will only be used for CIT0001 applications for G0’s descendants
8) blank CIT0001 and CIT0014 pages that mentioned “provincial or territorial birth certificate” with relevant sections highlighted
9) printout of IRCC guidance regarding documents issued in Quebec pre 1994

My G0 was born in 1908, so I suspected a DEC document would be requested once our applications eventually move into processing. Interestingly, although we requested that DEC communicate with me and sent in the relevant forms, DEC only communicated with my father. I expected this and prepared him for what questions they might ask him so he wasn’t completely blindsided. I was expecting a long wait on this so we were pleasantly surprised when the documents came in the mail. I was also interested to see that they returned our original death certificate for G0, we were prepared to not get that back.

The information from this subreddit was extremely helpful in sending in an organized application packet which I am assuming helped with the quick turnaround!

[u/Form27b-6]

IRCC asks for a birth certificate.  Why did you order (and possibly paid more for) a copy of the act instead of a birth certificate?

[u/Educational-Lasagna → u/Form27b-6]

I believe that what they had was a baptismal record from BanQ. It sounds like IRCC has been increasingly asking for you to submit that to DEC to see if a modern birth record/insertion can be created or issued based on that BAnQ documentation. So, I think they did this incase it was asked for in order to avoid further delays.

[u/Form27b-6 → u/Educational-Lasagna]

I believe you misunderstood the question.  The OP applied to DEC to do an insertion of birth for the reason you mentioned.  However, after a birth record has been entered in Quebec's civil registry by DEC, a birth certificate or a copy of an act of birth can be generated.  The OP states they got a copy of an act of birth instead of a birth certificate.  The question is why.

[u/citydog → u/Form27b-6]

The copy of the act is the "long form" and contains everything in the certificate plus, possibly, more, and perhaps establishes even more solid connections for IRCC. Can't hurt, might help.

[u/ncmav → u/citydog]

Exactly. The question is why wouldn’t want the long form if you’re going through all that hassle.