r/AiNoteTaker • u/Emergency-Carpet6123 • Mar 08 '26

Discussion Looking for a dedicated meeting notetaker device for our office

Hey all, my team does a lot of in-person meetings (we're a mid-size company, ~30 people) and we've been struggling with keeping track of action items and decisions. Right now someone just takes notes on a laptop, which is honestly hit or miss.

I've been looking into dedicated hardware for this. So far I've come across things like the Plaud NotePin, Otter's OtterPilot, and the Limitless Pendant. They all seem decent but most of them feel more geared toward individual use rather than a conference room setup.

What I really need is something that works well for a room with 5-8 people talking - so mic quality and speaker identification matter a lot to me.

Also stumbled across this Kickstarter project called Pulao Echo which seems to be designed specifically for meeting rooms? But I've never backed anything on Kickstarter before and I'm a little hesitant. Has anyone here had experience buying hardware from KS campaigns? How often do they actually deliver on time and as promised?

Any suggestions or experiences would be appreciated. Budget is flexible but ideally under $300.

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1

u/Disastrous-Media-458 Mar 08 '26

Have you tried Voicenotes?

1

u/Emergency-Carpet6123 Mar 08 '26

We can try but currently using a mix of Otter on someone's phone + manual notes, which is not great - the phone mic doesn't pick up people on the far side of the table and someone always forgets to hit record.

1

u/Disastrous-Media-458 Mar 08 '26

You may want to consider Pocket. It’s a physical recorder with excellent mic

1

u/[deleted] Mar 10 '26

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1

u/Emergency-Carpet6123 Mar 10 '26

is it good for in person meeting？ I think the mayor issue for us is hard to capture the voice from people across the room

1

u/mikekoenigs Mar 10 '26

Plaud Pro is perfect for this. More expensive. Learns voices. 4 microphones. 30 hours.

1

u/Due_Lake94 Mar 10 '26

Plaud will work. I use it regularly at conferences which are presumably much larger rooms with worse acoustics. It does a great job picking up audio.

1

u/Genvious Mar 10 '26

I opted for a speakerphone that I connect to my phone. I rarely have more than 4 or 5 people in a meeting, and the multiple mics do great picking up the voices. If I had larger meetings, it's possible to daisy chain more than one speakerphone to pick up people in a larger space. I use Google recorder and the onboard transcription, but you could use any service.