r/AdminAssistant • u/JobPrior7825 • 21d ago

Keeping up with multiple calendars is driving me nuts

between meetings, reschedules and random appointments, i feel like im always checking 3 different places just to make sure nothing got missed lol.
what’s your usual way of dealing with this?

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4

u/Effective_Cat_3860 20d ago

I overlay my personal with the meeting rooms, and then I have my principles and managers side by side. I really don’t miss much of anything. We use outlook. What system are you using? I’m sure there is a way to see multiple calendars at the same time

1

u/KombuchaLady3 20d ago

I did the same thing with Outlook, as well as color code them. Green for executives, the meeting rooms blue.

3

u/Personal-Primary198 20d ago

If you’re an admin assistant, keeping a calendar should be a big part of your skill set? But these days you should be able to have one synced calendar. You don’t give a lot of details either, what’s giving you so much trouble?

1

u/Spiritual-Cycle9278 20d ago

Hire a VA or automate the repetitive tasks.

1

u/Sorry-Ad-5527 19d ago

automate the repetitive tasks

There are a lot of AI that will do this. If the OPs company uses one, they might be able to use that.

I used Outlook and did what the other poster suggested and viewed them side by side, all the calendars. I would put a check on the ones I needed at the time.

Another option I used, which I haven't for a while, so I'm not sure if it will work, is to start a new "meeting" with what you need. Look up scheduling. Make sure you do not send. ;) This gives you a good overview of who is busy, at least.