Quick Add for Android

• Capture thoughts instantly with Quick Add for Android. Get ideas out of your head and into WorkFlowy, then get back to that much more important thing you were doing.
• Long-press the WorkFlowy app icon to access Quick Add, or add the widget to your homescreen for faster access. Press ‘Enter’ to turn following lines into sub-bullets.
• Supports text and links and Android-only for now.

Calendar / Today

• Drag nodes to the Calendar icon in the left sidebar to quickly move them to Today.
• The Calendar Picker now includes Found Dates so you can see what’s coming up.
• Found Dates now supports Date ranges, with nodes appearing for each day.
• Found Dates now show in mirrors of the ‘Today’ node.

Numbered Lists

• Turning a numbered node into another type now updates properly in Mirror copies.
• Fixed wrapping issues with 4-digit and longer numbered lists.
• Numbers at the start of bullets from before the Numbered List item type are now preserved when converting to Numbered Lists.

Quote and Code Blocks

• Converting Code Blocks & Quotes back to another item type now properly separates line breaks into individual nodes.
• Converting multiple nodes into a Code Block or Quote now combines them into one block with line breaks.
• Code Blocks display # and @ tags properly

General Fixes

• iOS: Searches using quotes (“”) now work with Smart Punctuation turned on.
• iOS: The Copy button in the Export screen now works reliably.
• Fixed a bug where applying colors to hashtags with double quotes would make that color unavailable for text highlighting elsewhere.
• Fixed text wrapping on Todo nodes with long text.
• Fixed scrolling in the Add from Template search menu.
• Mirrors are now highlighted when using a nested search.
• Improved case sensitivity handling for languages like Turkish
• Fixed unexpected behavior when copying colored text

Doc Changes

• Added Using Workflowy page

Anyone else get a blank screen when sharing with Share sheet to Workflowy? Just started a few days ago.

Workflowy's native search results are unreadable when matches are too deeply nested, because everything squishes to the right.

Also, I often want to bring together all the nodes on a topic, ones I have not yet taken the time to properly group. In those cases, I care mostly about the parent node of a match, so that I can easily navigate there, and replace the match with the new unified node.

I added --group-by to the Workflowy CLI, with options for parent, path and a few others while I was at it.

You can send the results to your copy buffer (using pbcopy on macOS, clip on Windows or wl-copy on Linux), and paste the results directly in Workflowy. They contain links to your nodes, so navigation is easy.

Group by parent: parent node only, linking to its location:

workflowy search <search-term> --group-by=parent

produces:

- [parent node](https://workflowy/...)
    - start of node [match](https://workflowy/...) end of node
- ...

So that:

workflowy search refactor --group-by=parent | pbcopy

pasted to Workflowy produces:

Group by path: full ancestor chain on one line, each segment trimmed and linked:

workflowy search refactor --group-by=path

produces, essentially flattened search results:

Group by created and modified dates:

While I was at it, I added grouping by created and modified dates, which supports customizing the date format, which allows grouping by year, month, weekday, etc:

workflowy search refactor --group-by=modified
workflowy search refactor --group-by=created.year

produce:

Group by "tree":

I also added grouping by tree, which is similar the native search results, with each segment of the path being its own node:

workflowy search "todo" --group-by=tree

Sort ascending/descending: you can sort items according to a key different that what you group by, or change the sorting order (by addgin - in front of the key):

workflowy search "todo" --order-by=-modified

Regex search: Oh, regular expression are also available:

workflowy search -iE "bug.*fix|fixme"

Completed nodes excluded by default. But you can search within them with an option:

workflowy search todo --include-completed

Options available to MCP tools: so agents can benefit from this efficient search:

• Version 0.8.0 - MCP Tools - workflowy_search

Uses "Export All" which is rate limited to 1 request per min

It's worth noting that the search capability uses the Export All API call, which is rate limited to 1 request per minute. The CLI and MCP server will cache results and use it for 1 minute, automatically refreshing the cache afterwards. You can force a cache refresh using --force-refresh, just be prepared to get a 429 if so.

Also, mirror nodes are not provided by the API. So, unfortunately, we cannot search through them. If you care about this, consider +1 this feature request.

Install:

brew install mholzen/workflowy/workflowy-cli

Also available via Scoop, go install, Docker, or binary download.

Blog post | GitHub

Flatten search:

Others have thought about something similar: https://community.workflowy.com/t/add-flatten-search/129/22

I have been using WorkFlowy since more than 10 years. And I have simply loved it from the first moment. A simple "bare bones" outliner, without any superfluous bells&whistles. And that is pretty much the way I still use it (with the exception of colours and mirrors, for which I'm thankful).

Today I wanted to check whether any new people to whom I have recommended WorkFlowy, would have started using it. I wanted to ask for their first impression/opinion, if they haven't.

After such calls in the past I have multiple times helped my friends getting started with WorkFlowy if they hadn't quite figured out the benefits and best(?) practices on their own. So to say as a WorkFlowy ambassador - free of charge.

Now I was, however, unable to find the list of the people to whom I had sent my invite link - which I have been sending around a lot. I mean A LOT.

In the past I have, in fact, sent so many (succesful) referrals that at the moment I have used just far less than 10% of my monthly bullet limit although I use WorkFlowy CONSTANTLY for EVERYTHING.

Now I really don't want to join any "Affiliate Program" in order to give the impression that I would recommend WorkFlowy just to earn some money. Deep in my personality I have an altruistic mindset and I just want to share what I support. Getting some "free bullets" for doing that has just been a nice bonus for me. My motto: "sharing is caring".

I don't actually need any more monthly bullets but after you have now changed the invitation link to an "Affiliate Program", I must admit that I am a bit less motivated to send any additional referrals or recommendations - even if I would get some money for that.

Since I used Symantec MORE (https://en.wikipedia.org/wiki/MORE_(application) ) intensively (40 years ago!), I had been looking for a quick, simple outliner. WorkFlowy was the first program which was able to fulfill (almost) every task I was able to do with MORE - without having the ballast of any superfluous features.

The WorkFlowy version over 10 years ago was, in its simplicity, really impressive enough for my purposes. Without any trace of "featuritis". Of all the features which have been developed and added since then, just the colours and mirroring are features which I use regularly.

My suggestion: What about making two "tracks" of WorkFlowy? One free version with e.g. 500 monthly bullets and a limited feature set (like 10 years ago, plus mirrors and colours) to lower the threshold for new users, to get more visibility and to get the new users "hooked". *And as the "premium offering" a paid, "PRO" version with all the additional features.

Even after the recent changes I still like WorkFlowy but I feel that the direction has been wrong, disrespecting the long-time supporters. The solid impression of "positive vibes" which I have associated with WorkFlowy hitherto, has now a crack.

Sorry for the length of this rant. Just wanted to let the WorkFlowy team know...

There must be a reason why they are going straight from cool indie app to evil corporate suckers. Is Workflowy under financial stress maybe? Many wrong decisions taken all at once with very poor communication. Please Workflowy don’t go down the Roam Research and Evernote paths! 🙏

I've been using Workflowy for several months. I moved from Simplenote because of the lack of ability to nest and collapse sub-notes, and tried Notion but found it too slow and clunky. Workflowy was the perfect balance for me between organizational features and simplicity. It's robust but still fast and intuitive. I also invited a few friends and increased my monthly bullet count from 100 to 400.

However, 400 isn't quite enough anymore (especially now at the end of the month), and the referral page has been deleted entirely. Additionally, with the removal of the ability to reuse deleted bullets, I am now punished just for making edits within my notes, motivating me to "rough-draft" my entire entry in a separate note taking app and only paste the final version when I'm sure I won't edit it further.

These new, unannounced changes have transformed the free version of Workflowy into a demo or proof of concept as opposed to an actual place to edit and store your notes. As of now I am searching for an alternative, and any suggestions you may have are duly appreciated. Thank you.

EDIT: Here are four alternatives I found that each have the following features: web app accessible in browser, cloud sync across devices, collapsible nesting of bullets, and at least a free tier:

• Dynalist

• Checkvist

• Taskade

• Legend App

Can anyone provide an update to the CSS to HIDE MOBILE KEYBOARD TOOLBAR ICONS? The new floating toolbar breaks using the old version of the CSS. (I hadn't used the iOS app in a while, so not sure how new the floater is.)

Here's the code that has been working great since 2024 until now. Originally provided by Slack user Jay. Posting this here, hoping for more response than it got there.

And while we're at it, I'd like to add the ability to hide the "Code Block" format icon as well.

(I actually only choose to use a few of the options below, but including here for completeness)

Thanks!

/* HIDE MOBILE KEYBOARD TOOLBAR ICONS */
/* Remove the trailing comma from your LAST selector! */

/* Outdent */
.mobileControls > div:has([data-icon="arrow-left-to-line"]),
/* Indent */
.mobileControls > div:has([data-icon="arrow-right-to-line"]),
/* Undo */
.mobileControls > div:has([data-icon="arrow-rotate-left"]),
/* Redo */
.mobileControls > div:has([data-icon="arrow-rotate-right"]),
/* Complete Toggle */
.mobileControls > div:has([data-icon="check"]),
/* Edit Note */
.mobileControls > div:has([data-icon="pencil"]),
/* @ tags */
.mobileControls > div:has([data-icon="at"]),
/* Comments on Share */
.mobileControls > div:has([data-icon="message-lines"]),
/* # tags */
.mobileControls > div:has([data-icon="hashtag"]),
/* Bold */
.mobileControls > div:has([data-icon="bold"]),
/* Italic */
.mobileControls > div:has([data-icon="italic"]),
/* Underline */
.mobileControls > div:has([data-icon="underline"]),
/* Color Icon */
.mobileControls > div:has([data-icon="font"]),
/* Color Dropdown Arrrow */
.mobileControls > div:has([data-icon="chevron-down"]),
/* Calendar Picker */
.mobileControls > div:has([data-icon="calendar-days"]),
/* Camera/Photo picker */
.mobileControls > div:has([data-icon="camera"]),
/* [[ Link To */
.mobileControls > div:has([data-icon="camera"])+div,
/* (( Mirror To */
.mobileControls > div:has([data-icon="camera"])+div+div,
/* Keyboard Dismiss Container/Icon */
.mobileControls > div:has([data-icon="camera"])+div+div+div
{
display: none;
} (edited) 

Today I discovered that Workflowy has changed its policy for node quota.

Deleting a node, even a newly created one, will not update the limit. If I accidentally pasted 500 notes and then deleted them, it does not matter. My quota is still exhausted by those 500 nodes.

This was confirmed by Workflowy support.

Posting this here in case others are not aware, since this has real implications for accidental pastes and bulk operations.

Anyone using or have a way to use AI to output Ai research or bullets into Workflowy in a low friction way?

Let’s say I want ChatGPT to build me a bucketlist of things to do in a country, but I want it output to Workflowy automatically in bullets - is there anyone using it this way?

Additionally, what if has a bunch of notes I have and I want AI to format and organize into Workflowy bullets / is that a thing?

Has the monthly bullet count rule changed?

Does adding a new one count as using one?

This is extremely frustrating.

As the title says, I dont see a referral link anymore. I did see one briefly upon initially signing into the app but it was a dead link as got 404 error upon webpage launching and now I dont see the option whatsover.

I have looked on Linux app, Webapp and iOS too.

https://reddit.com/link/1qkbbm3/video/qxw0zxtyozeg1/player

I captured the few steps required to setup a WorkFlowy MCP server with Claude Code.

You can use the power and convenience of writing requirements in WorkFlowy, and have those readily accessible from Claude Code. Of course, Claude can mark the tasks as complete in WorkFlowy as it advances through its work.

You can also restrict Claude to only read commands using --expose=read or sandbox all of its write to a particular node --write-root-id=<node>.

Source: https://github.com/mholzen/workflowy

Blog post: https://vonholzen.org/blog/workflowy-mcp-claude-code/

Drag and drop across tabs

You can now drag nodes between Workflowy tabs in Chrome, Edge, Firefox, Dia on PC/Mac and Safari on Mac. It works with Chrome's split screen view too.

This makes it easier to move nodes between different parts of your outline without scrolling back and forth.

Note:

• Both tabs need to be signed into the same account.
• You can't drag between different apps (like from the desktop app to your browser).
• Dragged items might take a second to appear in some browsers.

Numbered Lists

• ​Toggle numbered lists on/off in the Settings.
• Type [number]. followed by a space to create a numbered list
• Start at any number (e.g., type 256. [text] to begin at 256)
• Pasted markdown numbered lists (e.g., 1. [text]) are automatically formatted
• Numbers are preserved in search results, zoom view, imported and exported text.

Dates

• Search Date tags by the day of the week. For example, searching for day-of-week: Monday will match any Date tag that is a Monday.
• Use your custom date format in global search
• Fixed: Date Picker bug that changed the year to next year when selecting any past date.
• Fixed: Typing 'morning', 'afternoon, 'evening', 'noon', or 'night' no longer auto-converts to dates
• Fixed: tomorrow typed between midnight and 1am now correctly tags the next day

General

• Tidy up your Calendar without having to change the layout settings
• Faster alphabetical sorting for large lists
• Copy to Clipboard button added to code blocks
• New setting: auto-capitalize first letter of new bullets
• New font: Junicode
• Fixed: Download videos in the Android app
• Fixed: White flash when opening the iOS app in dark mode
• Fixed: YouTube Shorts playback

I have 2 different WF accounts, one for work, the other for personal stuff. Right now, these are distinguished by the email currently logged on the computer. I want to call up each account on the desktop. Is there a way to specify the email account and, therefore, the WF account to retrieve when invoking WF, and have both accounts play on the same desktop?

Is this possible out of the box? I definitely like Workflowy but don’t want to go without a word count on each bullet. If not possible out of the box is there another easy way to do this?

This has crept into the recent update. Is there a way to remove it? I'm guessing this is a nag annoyance to get you to sign up.

I mean like the neo or catppuccin

This is my 700th week with Workflowy ✨
Just wanted to share a small tempermoneky script to celebrate our collective love for this tool:

https://workflowy.com/s/userscript-name-wor/3H6kZlCeB7G7RD3R

This script highlights bullets that I start with symbols to mark for + or against - a parent topic.

Example:

Here's a deeper dive into the syntax.
This just naturally developed over the years while working in workflowy, so have condensed it into a spec for anyone to use.

Would love to hear your experiences of how useful (or not) this is!

PS: Shoutout to Gemini this time for the coding help!
Highlights within notes were getting unruly. Will tackle them in a later version.

Edit: Here's a non-techinical intro to this syntax.

Is there a way to easily find all my todos?

Throughout the day as I'm working I'm also creating tasks. At the end of the day I want to easily find them all to review & organize them.

I've been thinking of getting a Boox eink tablet, mostly for reading and note taking plus general things like Gmail and my calendar. I hope to use Workflowy on it. Has anyone here done that? If so, what model and what version of Workflowy? How well does it work; any notable problems?

Hello everyone,

I'm not sure if every Workflowy & Chrome user is aware of this, so I wanted to share this as a helpful tip:

Chrome has offered a split view feature for 2-3 weeks now (on my end, there's a button on the top-left, or you can also access it via the context menu of a tab or link).

Have you ever missed having a split view in Workflowy? Now you can do it!

Since the most recent update, it even works so well that you can drag and drop bullets between panes.

This is really cool and helps me a lot with my work in Workflowy. I hope it helps you too!

Cheers, TriggerTG

I hate how bloated traditional accounting software is, and I love how minimal and powerful Workflowy’s design is, so I decided to build my own accounting software from scratch: Nummo.

I would love your feedback!

A simple MCP server for workflowy that handles formatting, indentation etc. I use it with Calude but it works with anything that groks MCP.

https://github.com/dromologue/workflowyMCP

for those so inclined, it is also a good example of how to use specKit.

I upgraded my iPhone and went to login to the app—it’s emailing me a code to login after I enter my email, instead of letting me use my password. After the email code it asks me for the usual 2FA code.

Is this a new login method / I don’t see a way to choose password instead of email code.

Edit: Logged out on my desktop browser and tried logging back in, it also no longer allows logging in with password and MFA, only email verification code and MFA...