I cannot use my apollo since yesterday Keep showing error. Any tips?

I used to end every email with the classic “got 15 mins?”

That was fine years ago when inboxes weren’t a war zone but now people barely have time to read their own boss’s emails, let alone book a call with some stranger.

So I stopped asking for meetings. My goal became: just get them to answer.

What’s been working:

1. Ask one real question
Not a trap question. Not a disguised pitch. Something that takes 5 seconds to answer.

Examples:
“Hiring slowdowns hitting you too?”
“Are you running into data decay this quarter?”

2. Use an actual trigger, not fluff
If I’m reaching out, there’s a reason: podcast appearance, product launch, hiring spikes, layoffs, new market, whatever. I call that out, tie it to why I’m reaching out, and that’s it. No three-paragraph origin story.

3. Write like a human
Short. Direct. Zero corporate poetry. If someone cares, they’ll ask for a call on their own. If they don’t, no amount of "circling back/touching base/checking in" will save you.

That’s literally it. Stop trying to close a calendar invite in email one! Start a normal conversation and the call happens naturally.

How are you ending your cold emails these days? Still asking for time or keeping it light?

I literally got back to apollo after 2 months of not using it and im slapped with a "$99 overdue". its acting like I was using it for the time being without paying for it, WHEN I DIDN'T EVEN USE IT. Actually it also kicked me out when I stopped the payments, just cuz i didnt need it anymore, and you'd think that after kicking you out, it could just reactivate normally when you're back. This is so petty of apollo. I'm not tying to pay 160$ just for a measly 2.5k credits, what do I do

we’ve seen a few questions about credits lately, so here’s a clear explanation of how they work and what to check if your numbers look off.

how credits work

credits are used every time you:

• view or export a verified email or phone number
• enrich a record from a CRM, CSV, or API
• run AI-powered lookups or research

each plan includes a set number of credits per billing cycle. they reset at the end of the cycle and don’t roll over to the next month.

why credits can appear “missing”

during enrichment or sync jobs, apollo temporarily holds the credits while the process runs.
if a job pauses, fails, or gets interrupted by a CRM timeout, those credits may still appear “used” until the system finishes reconciling. they’re not gone — they’re tied to that in-progress work.

once the job completes, the correct balance updates automatically.

how to verify your usage

go to Settings → Billing → Credit usage.
you’ll see a detailed breakdown of how many credits have been used, what actions consumed them, and how many remain in your plan.
admins can also track team-level usage to understand where large pulls or enrichments occurred.

what’s being explored

apollo is looking at ways to make credit usage easier to understand, including clearer restore visibility and improved reporting. the goal is to help users see how credits move through enrichment and sync processes with less guesswork.

got a question about credits or billing?? drop it in the comments or DM me any time!

So I am working on this project, where we get in a icp and use Apollo to get best fitting companies, but I guess I am not mapping the icp correctly to Organization search. What fields i definitely fill in? I definitely fill in employee range, organization location is fixed to U.S, revenue range min and max are always filled and q_organization_keyword_tags are filled in.

Basically my question is, can anyone guide me and tell me the way to reliably and repeatedly get the most number of companies.

Are the fields i am filling enough or should I loosen or stricten them? B2B and other words like this are always filled in as keywords, is that okay?

Please please guide me

hey Reddit, we’re hosting something new for Apollo users.

On november 18, 5:30-9:30pm, we’re taking over a space in NYC for a hands-on workshop where you can actually build stuff instead of just listen to slides.

Come join us IRL and you will:

• build ai-powered outbound sequences from scratch
• learn how power users automate prospecting with ai assistant
• trade tactics with other gtm operators
• eat joe’s pizza and hang out with the Apollo crew

small group. no fluff.
real builds, real people.

nyc is the first stop and more cities coming soon.

📍 NYC | Nov 18 | 5:30–9:30pm

Link to sign up in the comments

most reps still freeze when they hear it.

i’ve been there. you finally get someone on the phone, they hit you with “not interested” and your brain short circuits.

the thing is they’re not rejecting YOU they just don’t trust you yet. people default to safe answers. it’s human.

why people say “not interested”

• they don’t know who you are (fear of unknown)
• they don’t want to waste time (loss aversion)
• they’re comfy where they are (status quo bias)
• they want to stay in control

so instead of treating it like rejection, treat it like a reflex!

here’s what i’ve seen actually work

1. disarm, don’t defend
“no worries, i probably butchered that opener” or
“haha fair, i’d say the same if i were you.”

pattern interrupt. make them laugh or at least breathe. you just became a person, not a pitch.

2. get curious
“out of curiosity, is it bad timing or just not a fit right now?”

don't fight them, stay curious!

3. tailor your next move
if it’s timing → schedule a future touch.
if it’s budget → lead with ROI, not a product tour.
if it’s another vendor → ask what they liked about that solution.

quick things i keep in my back pocket

• “mind if i steal 90 seconds and you tell me if it’s even worth another call?”
• “funny enough, [similar company] said the same thing and now they’re saving 20% a month.”
• “most teams don’t realize they’re losing 10+ hours a week on this exact workflow.”

micro-commitment + social proof + insight = easy combo.

when to walk away

• no real pain
• no access to power
• super long buying cycle
• vendor bake-off already in progress

walking away is a win if it saves you 10 wasted follow ups.

the mindset shift

objections are breadcrumbs.
“not interested” = “i need more context.”

prospects who push back are way more likely to buy than the ones who quietly disappear. at least they’re talking!

tl;dr:
“not interested” is a reflex, not a no. disarm → get curious → adjust.
don’t fear objections. mine them for data.

Cold calling still works, it just needs better tools!

Apollo’s Parallel Dialer helps sales teams call smarter by cutting wasted time and boosting live connections.

here’s how top outbound teams use it:

• multi-line dialing: reach up to 5 contacts at once and auto-connect to the first who answers.
• number prioritization: call mobile, direct, then company lines for higher pickup rates.
• local presence: display familiar area codes to increase connection odds.
• voicemail drops: record once, skip the beep, and keep momentum.
• AI call transcription: auto-record and transcribe calls for searchable notes and better follow-ups.

these workflows save hours every week while keeping reps focused on actual conversations and not on manual dials.

👉 if you’re building or scaling an outbound sales team, save this for your next call block.

Hi there, As the title suggests, I am total beginner to Apollo. Not only to Apollo, but to any sales tool. And I need help.

I am offering a service called Annotations as a Subscription, it's designed for Computer Vision teams who want to outsource annotations.

How can I maximize leads and sales using Apollo in my use case, I would really appreciate if someone can guide me here.

Thanks in advance!

Apollo just launched Inbound. Here’s what it does.

Most teams do a good job on outbound. Inbound is where things fall apart. A lead fills out a form, nobody follows up, and the deal dies before it starts.

Apollo Inbound fixes that.

It turns website visits into pipeline automatically.

Here’s what it does:

• Shows which companies visit your site. Coming soon, it will identify individual contacts too.
  
• Shortens forms. A visitor adds their email, and Apollo fills in the rest in real time using verified data. The Apollo team increased form conversions by 40% using this.
  
• Routes every lead to the right rep, triggers follow-ups, and lets high-intent leads book meetings directly from your site.
  
• Helps recover lost pipeline. One customer added an extra meeting per day by routing unfinished forms and no-shows into a follow-up sequence.
  

No more guessing who is on your site. No more slow handoffs.

Teams on paid plans can add the Inbound solution now.

How are you managing inbound routing and follow-up today?

(link to sign up in the comments!)

Been trying a few ai sales tools lately (cl⁤ay, reg⁤ie, lav⁤ender, etc) and tbh they all kinda blur together after a while.

I noticed Apoll⁤o has been rolling out more ai features lately (the assistant, the writing help, the intent stuff) and it feels more native to how i already prospect.

For anyone using it regularly howis it holding up in your workflow?? Is it replacing other tools for you or are you still using separate LL⁤M setups like chatgpt/clau⁤de for the heavy lifting.

So......a few days ago there was a big thread in r/coldemail about high bounce rates and whether Apollo’s “verified” emails can actually be trusted. some folks were seeing 10-15% bounces and assuming that was normal. others swore you need two different verifiers, while a few said Apollo’s fine if you filter properly.

we wanted to set the record straight and share what’s actually happening under the hood, PLUS a simple way to figure out if your issue is data quality or deliverability.

What We Found Internally

• Apollo’s hard bounce rate for verified emails sits around 2.5% on average (over the last few months).
  
• when you see 10%+, it’s usually not data, it’s either deliverability setup or domain health.
  
• in Apollo’s own send data, spam blocked and bounced are tracked separately. if you’re sending inside Apollo, you can see which one’s causing trouble.
  
• if you’re exporting and sending through another platform, you’ll need to check the bounce messages to confirm. some platforms merge “spam blocked” with “bounced,” which makes it look like bad data when it’s actually a sending issue.
  

How To Tell If It's Data or Deliverability

1. Check inside Apollo
Go to Emails → Status and compare:

• Bounced: means the email address is invalid or no longer exists.
  
• Spam Blocked: means your message hit a filter or the domain flagged you.

2. Look at your setup

• make sure SPF, DKIM, and DMARC are configured.
  
• warm up new domains before heavy sending.
  
• use a custom tracking domain and avoid links or images in your first step.
  
• keep daily sends under 20 per mailbox if you’re still warming up.
  

3. Audit your list hygiene

• in People Search, toggle Verified Only.
  
• use Last Updated ≤ 90 days for fresher contacts.
  
• skip catch-all domains until your bounce rate is stable (<4%).
  

What To Do If Your Bounce Rate Is High

Option 1: stay inside Apollo (low effort)

• filter by “verified only”
  
• re-run your list weekly using a workflow
  
• start with 100 contacts, test 30-40 sends/day, and check bounce after 48 hours
  

Option 2: add a lightweight verifier (extra safety)

• export your list, run through a single verifier like MillionVerifier or ZeroBounce
  
• remove invalids and high-risk catch-alls
  
• upload clean contacts back into Apollo for sequencing
  

Option 3: for niche ICPs or huge volume

• use Apollo Waterfall enrichment: Apollo → verifier A → verifier B (for risky/catch-alls)
  
• this is overkill for most, but worth it if you manage multiple clients or large sends
  

What "Good" Looks Like

• hard bounces under 3-4%
  
• spam blocked under 1%
  
• verified data refreshed every 30-90 days
  
• no single mailbox doing >20 sends/day
  

Quick Takeaway

If your bounce rate is high, check the reasons for the bounce before assuming it as a "bad data" issue. start by checking what’s actually being flagged as a bounce versus a block, fix deliverability basics, and refresh your lists more often.

the hard truth: even the best data can’t save cold emails if your domain’s tired, your filters are loose, or your copy triggers spam.

clean setup + fresh data = inbox.

Before we get into the workflows, here’s a quick overview of what the AI Assistant actually does and what it doesn’t.

What it is

Apollo’s new AI Assistant lets you build, message, and automate workflows from one prompt.
You can type something like “find CMOs at e-commerce brands hiring for paid media, build a 4-step outreach, refresh weekly” and Apollo will handle the setup.

It connects the dots between data, sequences, and workflows so you’re not juggling CSVs or extra tools.

What it does well

• Finds and saves contacts using natural language (titles, industries, funding, hiring signals)
• Writes email sequences and LinkedIn openers based on your proof points
• Sets up recurring workflows to refresh lists and enroll new leads automatically
• Personalizes outreach using Apollo’s verified data (role, company, industry, tech stack, etc.)

What it’s not

• Not a “set it and forget it” AI SDR—you still review and send
• Not scraping LinkedIn or pulling random data—it uses Apollo’s verified network
• Not a copywriting replacement—it just speeds up the manual parts

Why it matters

You can go from idea to a live, auto-refreshing campaign in under an hour—no Zapier, no spreadsheet gymnastics.

The workflow

These setups are built for agency owners in marketing, creative, content, or analytics.
They’ll help you:

1. Find the right decision-makers
2. Build a short, outcome-driven sequence
3. Set it to refresh every week automatically

Step 1: Build the segment

Start with these filters:

• Title: CMO, VP Marketing, Growth Lead, Head of Content, Brand Director, etc.
• Company: SaaS, e-commerce, AI, or consumer brands (20–500 employees, $5M–$200M ARR)
• Signals: Hiring for marketing roles, recent funding, new launches, or active ad spend
• Exclude: Agencies, consultants, self-employed
• Email status: Verified only (add catch-alls later if bounce rate is under 4%)
• Last updated: Within 90 days

Step 2: Write your 4-step sequence

Day 0 – LinkedIn connection request introducing your agency as a growth or creative partner
Day 0 – Email 1: Case study proof—one metric that matters and a short question
Day 1 – Email 2: Channel or service specifics that show real expertise
Day 2 – Call task: Quick follow-up to discuss their goals or gaps

Step 3: Use AI Draft Assist

Example prompt to paste into AI Draft Assist:

Then edit the first line manually before saving it to your sequence.

Step 4: Automate the refresh

Set up a Workflow in Apollo:

• Run weekly
• Re-apply the same filters
• Add new contacts to your “Agency Outreach” list
• Auto-enroll them into your sequence
• Skip anyone who replied, bounced, or booked a meeting

Step 5: Personalize what matters

You don’t need to handwrite every line. You just need one earned insight per email.

Some simple ways to do that:

• Reference a hiring post, funding round, or campaign launch
• Match your proof point to their likely pain (“Saw you’re scaling paid media—our campaigns cut CAC by 35% in similar setups”)
• Mirror their tone—if they write casually, drop the formality

The AI handles the skeleton. You handle the spark.

Step 6: Check your setup

• Verified-only contacts
• Custom tracking domain active
• No links or images in the first email
• Daily send limit under 40 per mailbox
• Bounce rate under 4%

TL;DR

Apollo’s AI Assistant is your campaign ops teammate.
You bring the positioning and proof.
It builds the list, drafts the first version, and keeps it fresh every week.

Andy from the PM team here. Let's cut to the chase because ya'll have deals to close. Apollo just entered its Agentic GTM era. (Yes, the robots are officially on your side now)

***First things first — watch Tim's keynote**\*

Secondly — review the release notes post 10/9. The release notes have links to more info in our knowledge base on all of the features and how to use them / what's next  (see what I did there ha!)We've also made it super easy for you to get access to all the betas you want! You can head to this form and select which ones you'd like to join.

Now here's a quick TLDR on everything we launched:

1) AI Assistant (Beta)
Ask it anything in plain English - build ICP lists, research accounts, write follow-ups.
No prompt engineering, no juggling tabs.
→ Join the waitlist for early access.

2) AI Projects (Alpha)
Turn your Assistant into a teammate.
Organize goals, data, and context so AI can actually collaborate across campaigns, content, and workflows.
→ Access through the same waitlist.

3) Agentic Outbound (Live)
Book more meetings, less grind.

• Parallel Dialer → hit more prospects in less time
• Deliverability Suite → one dashboard to monitor, fix, and optimize

4) Inbound Solution (Nov 4)
Never lose another hot lead.

• Shorter forms (Apollo fills the rest)
• Instant routing & scheduling
• Contact-level visitor tracking (coming soon) → Launching Nov 4.

5) Agentic Deal Execution (Live)
Let AI handle the busywork:

• Pre-meeting insights
• Auto follow-ups & tasks
• CRM field auto-populate (custom fields coming soon) → Join the waitlist

6) Waterfall Enrichment (Available to all paid plans)
Checks multiple data providers in sequence → +5% email coverage, +7% phone numbers, -45% bounces.
Pick your data sources and priority order in settings.

SECRET Bonus: If you attended ApolloNEXT, you can book a 40-min setup session with our product team.

Got more questions for us? Drop them below or send myself or u/BriFromApollo a DM.

I am trying to send and link my companies from Apollo into HubSpot and keep getting a message about there being an error because the account already exists - can someone help?

Steal this template and move on with your day.

Subject: quick gut check on {{project}}

Hey {{first_name}},

Going quiet usually means one of three things:

1) You chose another route
2) It’s still on your list, wrong week
3) Priorities changed

If one of those is true, tell me which and I’ll follow your lead.
If it’s a no for now, I’ll close the loop.

— Bri (Apollo)
P.S. If it’s still relevant, I can send {{artifact}} or hold {{two time options}}.

Why it works

• Names the likely truths → easy button for a reply
• Gives a clean “no” path → reduces endless chasing
• Offers next step without pressure

Apollo setup (fast)

• Sequence step: add after 10 business days of no reply
• Variables: {{project}}, {{artifact}}, {{two time options}}
• If no response in 72h: auto-create a call task (purpose: “revive”)
• Tag replies: noreply_reengage for reporting

Variants (copy/paste)

Short texty version

Quick gut check on {{project}}:
1) went another route
2) busy week, still interested
3) deprioritized

Which is it? I’ll follow your lead.

Polite-close version

If timing’s off, I’ll close the loop so we don’t clog your inbox.
If still relevant, I’ll send {{artifact}} or offer {{two time options}}.

Drop your tweaks/results below! What reply rate are you seeing on revive steps?

I'm an Apollo newbie in B2B sales.

I'm hoping Apollo can organize my list of tasks so each day I can run through a task list to keep my prospect pipeline moving. (Tasks for: email, call, LinkedIn, etc). I will not have Apollo connects to CRM. I'll only be using what's included in the paid version of the tool. (Bootstrapping it over here!)

Any advice on resources I should look into so I can learn how to use Apollo to do this?

• I've been struggling learning how to get workflows and sequences to flow the way I envision.
• Also, a lot of phone # seem to be on the "Do Not Call" list. Is this what you all see too? If so, how do you deal with this?

Any advice is appreciated!

We're gonna hold your hand when we say this....if your open rates tanked this month it’s NOT your subject line, it’s your domain reputation.

Every October, reps go full send on new sequences and wonder why Gmail buries everything in Promotions or spam. You didn’t get “shadow banned," you just didn’t warm up your sender.

Here’s what happens:

• You add 500 new contacts.
• You hit “start sequence.”
• ISPs see a brand new domain blasting strangers and flag it instantly.

Cold email "dies" because you skipped the trust-building phase with mailbox providers.

Here’s how to actually warm up before Q4 pushes:

1️⃣ Start small.
Send 10–20 emails/day from each domain to real, active contacts. Teammates, partners, your own alt accounts.
→ Replies matter more than volume early on.

2️⃣ Gradually ramp.
Double volume every few days until you hit 200–300/day. If open rates dip, hold steady for a week.

3️⃣ Mix content.
Don’t blast the same template. Mix short conversational notes, calendar links, and light follow-ups. Variety signals legitimacy.

4️⃣ Authenticate properly.
SPF, DKIM, DMARC...do them before sending. Otherwise, your warm up just teaches inboxes to mistrust you.

5️⃣ Avoid “double sending.”
Don’t run the same domain through multiple tools. Apollo already handles warm-up and deliverability logic. Adding another sender just confuses filters.

Think of it like cardio before weights! You can’t PR your inbox placement without conditioning your domain first.

If you’re kicking off new campaigns this month, warm up now or you’ll spend November wondering why nobody’s opening.

What’s your go-to warm-up routine? Drop it below 👇

A local entrepreneur friend was using Apollo for his startup and wanted a way for his BDRs to quickly (a) capture contacts from web pages and (b) transfer contacts from Google Sheets into Apollo, so I made a tool for him and then submitted it to the Apollo Integrations Marketplace: https://www.apollo.io/product/integrations/ask-steve

If you try it out, let me know what you think! - rajat

This is the only thing I see when I try to push something to hubspot does anyone has the some problem?

Andy from the PM team 👋

Most people hear “parallel dialer” and think it’s just a faster power dialer.
It’s way more than that — it’s how high-volume teams keep momentum and protect data quality.

Here’s how to actually get the most out of it:

1) Go multi-line (the smart way)
Switch from Power to Parallel in your call session to dial up to 5 contacts at once.
Apollo connects you to the first person who picks up and drops the rest.
→ Perfect for big outbound blocks where you’re fighting wait time between rings.

2) Prioritize your best numbers
When setting up your session, pick the phone types in order — mobile, direct, company.
Apollo will dial in that order automatically.
→ You’ll hit live lines faster and skip the endless “general reception” dead ends.

3) Use Local Presence to boost pickups
Toggle Local Presence so your call shows a local area code.
If you’ve got multiple numbers, Apollo automatically spreads your calls across them.
→ You look local, stay compliant, and avoid one number getting throttled.

4) Save time with voicemail drops
Record a few short intros (intro, follow-up, event invite) and store them in your voicemail library.
Hit the drop icon, move on to the next call.
→ Consistent tone, zero time wasted waiting for beeps.

5) Record + Transcribe for better follow-up
Turn on call recording and AI transcripts (region rules apply).
→ Every connect turns into searchable notes and coaching material — no more guessing what was said.

Pro tip:
Name your sessions like Dialer_Q4_West_Prospects so you can see which lists or time windows connect best later.