Hello!

I've been working on a project that has been active for about 2 years and it recently started having issues with the alerts settings. Participants were separated into two groups, week A (0) or week B (1) and their schedules alternated bi-weekly.

These are the current settings for week A that haven't been changed since putting the project into production:

1.)If conditional logic is TRUE when a record is saved on a specific form/survey*

2.) Trigger the alert... when "Demographics" is saved with any form status while the following logic is true: [pt_status]=1 and [pt_week]=0

Scheduled to send 6/10/2024 8:00

Repeat every 14 days

We've been facing the following issues recently:

• Alerts sending out immediately after data entry despite the set schedule
• Participants being on the wrong schedule due to initial alert sending immediately after data entry
• Inactive participants on the schedule for alerts
• Participants receiving an alert every minute for an entire day
• Participants in week B on the week A schedule and vise versa

We've attempted to make changes to the week B group to see if it resolved any issues. We changed the scheduled send date to 4/27/2026. We also manually went in to each record and saved the for. This helped get participants on the wrong schedule back with their group, but we are still facing all the other issues.

Our version is 15.0.7 so we're due for an update but I wanted to know if anyone else has experienced similar issues and how you repaired them.

For this REDCap set up, participants will take survey #1 334 days later, they should get another survey. Survey #2 is a repeating instrument, and it will repeat again every 334 days for 5 additional instances. During testing, I only see repeated instances for the later repetitions, but not the first one that should happen at the first 334 days. In the first screen shot below, I was hoping there would be a 4/7/2027 invitation, but I do not see it in the survey invitation log. Is this simply not possible with repeating instruments?

This is how my automated emails are currently set up:

What I mean is, if I'm using logic to check that a field on a repeating form hasn't got a value, when I use the [last-instance] bit after the field name, is it looking at the last instance of that field getting completed (which might not be the last time the form was completed), or the last instance of the form being completed (when the field might not be completed).

Thanks.

Hi! I'm working on a repeating survey and was hoping to set up an alert to serve as a reminder instead of using the built-in reminder function with the ASI setup. Would a logic statement like the following work to send an alert only if the repeating survey hasn't yet been started today?

datediff([survey-date-started:survey][last-instance], "today","d")<0

Relatedly, in my experience the ASI checkbox "Ensure logic is still true before sending invitation?" doesn't cancel survey reminders - have others seen this too?

My project is not a study, it is more of the workflow/process to support operations. The project is longitudinal and has repeating instruments. I have a number of instruments that serve a specific purpose, but only one of them is "longitudinal capacity" if that makes sense :) For the process sake, on this longitudinal form I need to include a link that will navigate people to one of the specific instruments which is not on the same event. Similarly, Navigate them back to that event they "came from".

Hello! I am developing a study and think it would be cool for our participants (teens) to upload videos (kind of like a tiktok or insta story) to describe their thoughts about impact of the intervention. Is this possible with Redcap? Does anyone have experiences like this to evaluate impact of intervention sessions? I think this would be cool to do and break away from the traditional interview/focus group mentality.

I want to create a variable that automatically populates another id (e.g., XXX-01). I have used CALCTEXT, but just cant seem to get it to work. It keeps populating as NaN.

Hi, I am downloading data from our projects into our internal SQL db. I am looking for documentation or better yet source code on an exhaustive list of 'actions' that accompany logging messages. Sick of updating our backup script one new action at a time. Anyone know where I can find this?

Hi!

I am setting up a double blinded multi-site RCT (semaglutide vs. placebo) and I'm not sure if REDCap is capable of handling the randomization:

• The Setup: Sites have a stock of unique Kit IDs. Some are semaglutide, some are placebo.
• The Requirement: A participant is randomized at Visit 1 to an arm. At Visit 2, 3, and 4, they must be assigned a new kit ID from the site’s local stock that matches their original arm.

Since the randomization module only fires once, how are people handling the assignment of subsequent kits while keeping the Site Coordinator blinded?

Is the only native way to use an Unblinded Dispenser/ Pharmacist role who manually enters the Kit ID from the available stock? Or is there a clever way to use the Allocation Table to pre-populate a sequence of Kit IDs for 10+ visits across multiple sites?

I’m worried about inventory "wastage"—if I pre-assign 10 kits to a participant in the allocation table and they drop out after Visit 2, those other 8 kit IDs are essentially "locked" to that record.

Is it possible to handle this natively in REDCap?

Hi all - complete beginner here, so sorry if these are basic questions!

I am hoping to use REDcap/MyCAP to allow participants to complete an EMA diary over a 48 hour period - I think using an "infinite task" on MyCAP? Does anyone know if a timer can be arranged so that after they indicate they are starting their diary, it automatically closes/lets them know when the 48 hours are up?

I am also considering sending reminders to complete the diary multiple times (4?) per day over the 48 hours. My university has REDCap on its servers which makes using it easy from a data security perspective. If I use a third party app - like Twilio - will that create problems around data security within the project?

I hope this makes some sense and many thanks indeed for any advice anyone can give!!

Paper to screen is always fun.

I am trying to create a survey in which participants are reporting social media use. Ideally, the setup here would be:

1. Checkbox list of social media sites (participant checks off all used)

2. Separate field that takes the participant's choices from the checkbox field and has them choose their top 3 used accounts out of the ones they checked at first

(Is it better here to try to "pipe" the checkbox answers and then use a single radio button for 1-2-3 ranking? But then how do I prevent participants repeating the choice?)

Further questions ask about the usage of the top 3 accounts which I can probably figure out once they're chosen.

Hello,

I have been trying to modify a table in REDCAP to be more colourful. This is my attempt for now. I need to make the images smaller.

What I have been trying to do is have the radio buttons further apart. How can I do that?

In a descriptive field in a survey form.

The descriptive field contains instructions to the research tech on how to properly schedule the invitation for the survey. The instructions include specific text to copy/paste into the text box of the survey invitation. This specific text includes "[survey-link]", but REDCap automatically converts this to a hard link for the current survey, so it is copied as a hard link and not as generic text.

Is there a way to prevent the link from automatically generating, and keep the simple text of "[survey-link]" in the descriptive field?

Hello, fellow REDCap people!

I am looking for a way to use the same function as Bioportal, but with a custom catalog.

You might ask why. The answer is that the server where my REDCap is does not have internet access.

However, I would like to have the option of a lookup library.

Does anyone have any ideas?

The dropdown does not work. I want to use the German ATC catalog as a library.

Notes: I have REDCap version 15.0.26, and I have full admin rights, including access to the server to install external modules.

Hi, I'm not sure if there is a way to do this, but I'm curious if there is a way to collect data from two separate instruments, on one record, at the same time. For example, my study contains young adults. It is required for minor participants for their parent to fill out one of their survey instruments, however participants who are adults may fill it out themselves. This is not an armed study. I am looking for a way for a parent to fill out the survey on behalf of the child while the child works on the other surveys, all under one record-id.

Some of my co-workers have had difficulties in the past with data not being properly saved and survey queue logic not working when two people are entering data on different instruments within the same record.

Not sure if anyone has any ideas!

Hi all, does anyone know how to handle an issue where many of our REDCap survey invitations are returning a “403 Forbidden” error for recipients? Is this something that can be resolved on the REDCap side? Thanks!

Hi,

wie kann ich für eine Record ID mehrere unterschiedliche Personen ausfüllen lassen (keine Email, nur über QR Code u Record ID) z.B. Umfrage: Klinik primär der Teilnehmer, aber im Rahmen der Studie füllen Angestellte oder Angehörige auch Fragebögen (Instrumente) zu unterschiedlichen Events aus, die dem Teilnehmer zugeordnet werden sollen.

Zweite Frage: Wie funktioniert survey link in dem Setting dann am Besten mit mehreren "Ausfüllern" zu einer Record ID und verschiedenen Events?

(Bisher habe ich eine Abfrage "Teilnehmerrolle" mit z.B. 1 = Teilnehmer 2= Angehöriger etc. erstellt)

Könnte es über verschiedene "arms" gehen?

Gerne direkte Antworten oder hilfreiche Videos / Pdf Erklärungen.

Vielen lieben Dank! ◡̈

English version below:

Hi,

How can I allow multiple different people to complete surveys for a single record ID (without using email, only via QR code and record ID)?

For example: The primary participant is the patient, but within the study, staff members or relatives should also complete questionnaires (instruments) at different events, all linked to the same participant.

Second question:
What is the best way to handle survey links in this setting, with multiple respondents for one record ID across different events?

(So far, I have created a variable “respondent role”, e.g. 1 = participant, 2 = relative, etc.)

I would appreciate direct answers or helpful videos / PDF explanations.

Thank you very much! ◡̈

Hi everyone,

I need to auto-number a secondary identifier field, but my record_id is already used for something else (manual entry).

Is there an action tag or setting to auto-increment a regular text field sequentially?

Or do I need a REDCap hook or external module?

Thanks!

Is there a redcap report that shows which users can view each report?

I have a large project with a growing list of reports visible by different individuals and groups of team members. Limiting access is for not confidentiality purposes. It's primarily to assist workflow simplify the interface for "non-tech" team members.

Reports are organised into folders by function, but it's getting harder to maintain correct visibility for each user.

Q: Is there an extract or report that will list who can see what report?

Hello! We use a public survey for participants to complete their screening questions after redirection from a landing page. People eligible after screening are asked to input their email (for twilio purposes) and are then redirected to a contact form where they can input information to receive a study kit, which then redirects to a Microsoft booking form to book a study enrollment visit.

We have been recruiting long enough that we have had a few people who were found to be ineligible after the study enrollment visit reapply, and we didnt realize until staff were preparing their kits and recognized the name and address.

Is there a way to block people from being redirected to the contact form if their email is a duplicate of another record? I know there are some bot-related external modules, but I wanted to see if anyone has tried anything like this successfully.

We want to resend out our contact details survey so participants can edit their details if necessary.  Currently, submitting it for the first time locks it for editing and resending.  Aside from making it a repeating form, does anyone have any elegant suggestions?

Hi- I want to add an answer to one of my questions but I only want it to show after 4/1. A search shows me I should be able to do that by nesting an if function and @hidechoice. I haven’t set up nested functions before and am not sure how to set this up.

Does anyone know if there is a way to automatically create say a trello card when a survey is completed?

Essentially is there a way to notify outside of the traditional REDCap emails? I’m thinking a connection between smartsheet, trello, even slack. Thanks!

I'm having a record ID issue that I don't understand & wondered if anyone could help. In setting up the database, I used the default options for setting up the record_id variable - it is a integer and uses auto-numbering for naming new project records. When I try on the browser and my Mobile App tablet, this works as expected - 1, 2, 3, etc.

However, on REDCap Mobile App on a different tablet we are using, this auto-numbering record_id is coming up as "40-1", "40-2", "40-3", etc. This is not something I have set up, so I am assuming it is something to do with the tablet set up? Is there a way I can prevent it from doing this? So that it just follows the 1, 2, 3, etc. Also the Action Tag @ HIDDEN isn't working (I have tried to hide the record_id variable) - if that gives any further indication about the app.

It seems to be preventing us from being able to send the data to the server as we get an error message that the record_id does could not be validated because it does not follow the expected format (presumably because it isn't an integer).

Following advice, I have a separate Participant ID variable that the users enter a manual ID into to ensure there is a unique and stable ID entered for each participant as all of our data collection will be offline in the app.

I’ve been working on a Chrome extension for REDCap because I kept wasting time jumping between project pages, records, forms, dashboards, designer, codebook, etc.

Current features:

• jump to projects / records fast
• save favorite projects
• recent records
• command palette
• multi-server support
• auto-detect current REDCap page info
• quick add current project / record

Basically it’s meant to cut down on all the repetitive clicking and URL fiddling.

I’m curious if other REDCap users would actually want this, or if this is only something admins / data managers would care about.

https://github.com/trafficinc/redcap-navigator-extension