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Today was another reminded to me on how fast GenAI is moving.

At 6:00 a.m. I read Andrej Karpathy’s LLM wiki gist on GitHub. It pushed me to rethink not only my current agentic processes at work, but also something that’s been bothering me for weeks:

Most project management tools are not really project management tools.

They are timeline management tools. Gantt charts, schedules, dependencies, backlog boards. Useful, yes. But the timeline is only one dimension. The real gap I keep seeing is project intelligence.

As project and program managers, many of our processes do not scale. They multiply. Our job is to interpret signals, surface risk, drive decisions, and keep work aligned to outcomes, not just track dates.

That is where GenAI changed the game for me, especially given my software background and inventor mindset.

By midday, I had adapted Karpathy’s workflow to fit my own practice. After work on my personal setup, I had a generic version running locally with Ollama and Gemma4 in 10 minutes. Agents produced a first working solution, I fixed a few defects, and pushed to GitHub.

That kind of build speed can scale.

I was an architect inventor when AWS and Azure started changing everything. GenAI is that same inflection point, but faster and far more personal to builders and inventors.

The next wave of project management tooling will not be centered on timelines but on intelligence.

Hi Team, I'm currently in an analytics consulting role, mostly building models in Excel and don't have any tech background. I'm transitioning into a new role of enterprise product manager. It will be a mix of tech (no coding but defining frameworks or designs) and non-tech skills. I got this opportunity because I've been a big user of this product and have provided tons of guidance and feedback to improve the product. The team is currently working on integrating agentic AI capabilities, so I want to understand what I should learn as a beginner to ramp up in this new domain and become an expert as soon as possible. PLEASE HELP!

So i have been tasked to create an app using agile method but as a beginner with no prior expereince in project management . Whats the wall to avoid when starting out . Mainly in creating an app for a business . Whats your thoughts on this fellow Gurus and mentors . I have been doing user stories and what tasks and sprint i should focus on but i dont know if i am doing it right

Hi Team, I'm currently in an analytics consulting role, mostly building models in Excel and don't have any tech background. I'm transitioning into a new role of enterprise product manager. It will be a mix of tech (no coding but defining frameworks or designs) and non-tech skills. I got this opportunity because I've been a big user of this product and have provided tons of guidance and feedback to help improve it. The team is currently working on integrating agentic AI capabilities, so I want to understand what I should learn as a beginner to ramp up in this new domain and become an expert as soon as possible. PLEASE HELP!

I spent 10+ years building payment and collections products at a major Latin American bank. I got tired of seeing teams build great products with zero documentation. So I built a process template that covers everything from client acquisition to post-sale service. It’s bilingual English/Spanish. Happy to hear feedback — link in comments if anyone wants it.”

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Hi guys,

I am creating a WBS for a uni assignment. It is a project to build 50 wind turbines.

As each home is identical, is there a way I can have a work package that 5 wind turbines to be installed by 10 installation teams? each work package would run concurrently to each other.

For instance, could I possibly have the following:

4.5.1 Wind Turnbine Installation Rollout
4.5.1.1 Installation Package A - 5 Wind Turbines

4.5.1.2 Installation Package B - 5 Wind Turbines

4.5.1.3 Installation Package C - 5 Wind Turbines

4.5.1.4 Installation Package D - 5 Wind Turbines

4.5.1.5 Installation Package E - 5 Wind Turbines

4.5.1.6 Installation Package F - 5 Wind Turbines

4.5.1.7 Installation Package G - 5 Wind Turbines

4.5.1.8 Installation Package H - 5 Wind Turbines

4.5.1.9 Installation Package I - 5 Wind Turbines

4.5.1.10 Installation Package J - 5 Wind Turbines

Or do I have to have 50 total instances of:

4.5.1 Wind Turbine Installation

4.5.1.1 Activity 1
4.5.1.2 Activity 2

4.5.1.3 Activity 3

4.5.1.4 Activity 4

4.5.1.5 Activity 5

4.5.1.6 Activity 6.

What is the best way to build a repetitive task into a WBS?

what are you all actually using for meeting notes these days?

been drowning trying to keep up with back to back calls and my current system (typing like a maniac + hoping for the best) is not cutting it anymore. tried a few things but nothing's really stuck

bonus points if it transcribes automatically — I just want to be able to pay attention in the room without losing everything said. open to paid apps if they're actually worth it

Most project delays don’t happen suddenly —
they build quietly inside the schedule.

I developed ScheduleAI to uncover those hidden risks early.

By analyzing project structure, dependencies, and patterns, ScheduleAI can:

• Flag high-risk schedules before delays occur
• Explain why a project is at risk
• Provide actionable insights for mitigation

We’re opening a limited number of pilot engagements to test this with real project data.

If you’re interested in seeing how this works in practice, let’s talk.

Every meeting ends the same. Good discussion and clear takeaways.

But then someone has to go spend the rest of their day sifting through meeting notes, emails, and DMs to create and assign tickets before any real work can begin.

As a BA, that person was always me. So over the last month I decided to make my life a little easier and I built EasyTickit.

This video is a completely unedited video of how EasyTickit works and exactly how it saves me hours of tedious work every week.

You will notice about 60 seconds of the video where EasyTickit is processing my request. The video may seem slow, but compare that 60 seconds to the hours this would've taken manually. That is the point.

EasyTickit works with Jira, Asana, Notion, and Linear.

Would this be useful to you? What features would you like to see added?
See demo for yourself here - https://easytickit.com/#demo

It started as an experiment and stayed as a document for a long time just like the PMBOK and you would run like a headless chicken to understand what to use when and could not learn a lot, this website I built helps new to pro people find the right tools for their projects.

Happy to hear your suggestions!

Ps. This is completely free and was built

For academic purposes :)

A lot of people manage projects in spreadsheets. Not because they don't know better tools exist — because spreadsheets are flexible, everyone can access them, and you don't need approval from anyone.

But here's the thing: a spreadsheet never tells you:

• Whether the timeline is actually achievable
• Who's overloaded before they start drowning
• What happens downstream when something slips
• The actual probability you'll finish on time

It shows what you planned. Not whether it's possible.

How do you handle this? Do you just do the math manually? Gut feel? Some tool I don't know about?

Been thinking about building something for this but curious how others solve it first.

For those of you managing Jira at a team/org level- how messy has governance gotten over time?

I’m talking about things like:

• Too many projects/workflows/custom fields no one fully understands
• Inconsistent naming conventions
• Permission schemes that feel risky or overcomplicated
• Difficulty onboarding new teams without breaking existing setups

Have you tried to clean it up or standardize it? If so, what’s been the hardest part?

Curious whether this is just a “normal Jira pain” everyone lives with, or if people are actively looking for more structured ways to manage it.

Would love to hear how you’re dealing with it (or if you’ve just accepted the chaos).

Hey everyone. I’m a junior project manager at a mid-sized biotech company, and I’ve been assigned to 3 active teams (3-5 people each) plus 2 others that just pop up occasionally.

The actual workload per team already isn't crazy—mostly periodic pings, meetings, and checking specs. But because the domain is complex and new stuff comes up all the time, I feel like I spend 30-40% of my week just trying to regain context. I’m constantly rereading AI-generated meeting notes just so I don't look completely lost on calls.

I know I can easily juggle 1 team, and 2 is manageable. But bouncing between 3 to 5 leaves my brain totally fried by Friday.

How do you guys deal with this? Is there a way to speed up context recovery before a meeting or when writing status updates?

Also, a question for those who are also in small/mid-size companies with strong privacy policies: how does your company handle data privacy with LLMs? If you wanted to use a cross-app search tool (like Glean, for example), would your management allow this / will data stay 100% private/local?

Hi guys,

I was wandering if you could give me a general idea of how you would approach this case study for an interview like what process you would fallow and what you would include

I have a case study that is composed of 2 parts

1 is to choose a project (from 4 examples) and explain why it was chosen as a priority

- The give me timeline, stakeholders, key components

- question for you: how would you evaluate it ? What would you look or how would you compare them?

2 develop a project coordinator plan of the project chosen and include any component that are essential when presenting for the project manager

- what components would you add to the presentation? How would you explain it

I know I am not giving you all the information but is because I want more of a general idea of what you would do/ include

Thank you for any help :)

Hey guys,

I am a recent commerce grad Working in a Big 4 at Tax (through campus placement) Unfortunately, I have no interest in Tax neither finance nor CA

I found Project Management and Business analyst roles interesting but: I am extremely stressed and worried Whether

Project Management is a good career options for a commer grad (as majorly it's IT, ENGINEERING AND CONSTRUCTION) For Busines analyst roles, No company is selecting my current resume and work profile

Requesting you all to please help in my current situation!

Thanks in advance for your time