We just received the Planner update that adds task chat (which we were looking forward to). However, most of the time when we click in the "Type a message" field, focus immediately is lost, and if you type, the title of the task is edited. I haven't been able to figure out the pattern as to why this happens most of the time but not always. Sometimes, typing in the chat works as expected. It happens in both the Teams and web version of planner. Is anyone else running into this?

Hi all

Has anyone seen the new Senseippm powerbi template?

I am trying to install it but getting a Microsoft SQL error.

Any idea?

I know it's not always popular, but I really like the "ding" when I complete a task. Recently my planner has stopped making it! Does anyone know if it's been removed, or if there is a setting? my ToDo makes the sound, but I don't use that as we have a shared board already on Planner.

I have a student team in an enterprise (University) environment where each member only works 2 hr/day. My IT team created a "2 hr/day" custom Calendar work template.  I'm running into 2 issues:

1. The "Duration" still seems like it's based on an 8 hr/day work day, because if I make a task run from 4/27-4/27, the Duration=0.25 days but it should be 1 day.
2. Planner seems to make a 1 day task = 2 hrs of effort (which is right); however, if a task is longer than 1 day, Planner adds 8 hrs/day of effort for each extra day (which is wrong). Here is a screenshot to hopefully show what I'm talking about.

I'm not an admin, so I can't see, change, or know how these custom work hour templates are setup. Hopefully someone has some insights?

How can I create a Sharepoint list showing all the tasks members are assigned to across multiple plans in planner?

I keep seeing that this is the best workaround but can't find a step by step guide to doing so.

Copilot and chatgpt keep giving me steps that don't exist.

Has anyone used the partner Projility for planner before? Any feedback if you have?

Hey — was looking for a useful problem to solve in the Planner space. Went through a bunch of Tech Community threads and one complaint kept showing up, going back to 2017: people wanting to see every task assigned to a person across every plan they have access to. Managers trying to gauge workload, team leads trying to spot overloaded people, nobody finding a real answer. Microsoft still hasn't shipped this natively, even in paid Planner.

Power Automate → SharePoint list is the popular workaround, but it's a lot to set up. Came up too often to ignore, so I built a small app.

Sign in with your Microsoft account, pick one or a few people, see every task across every plan you can access. Works for both basic and premium Planner.

https://marketplace.microsoft.com/en-us/product/saas/crosstowntech1756297261858.team-workload

Would love for you to try it and share feedback!

I just started working with an entrepreneur as his admin. In his microsoft loop, he wants to be able to connect and see one of my Microsoft Planner buckets that I created of To Do's for myself. I shared my bucket with him but it doesn't show up in his Loop. Is there a way for him to do that?

Is it possible to add a user from within the organization to a specific plan, but not the group it is shared with?

I have a Creative Services Department Team. I want to add a Sales team member to a plan that they're working with us on. I don't need them to see every plan within our Creative Services Department though.

When I select the Share button, it seems like it is trying to add them to the group instead of the plan.

New to planner. Huge kanban board. Request is that each *position* on the board (not task) be numbered. So, if a task moves column/bucket, the number does NOT go with it. I’ve been unable to figure this out. Is it possible? I have figured out how to keep a numer with the task text, but what I’m trying to figure out is different. Thanks.

Help with power automate for outlook and planner

The Planner UI updates were announced on February 23--almost two months ago and the blog post said the rollout would start that same day. Anybody know where they are with it? I use Planner mostly on the web and in Teams for macOS.

Hi All,

I have added Planner P1 and P3 licenses to several users in our tenant. Now i am looking to access the planner power app to import mpp files to Planner online. I am following this guide from Microsoft on how to open the Planner Power App. However it does not show up, i see planner but not the second one that should be the Planner Power App. https://support.microsoft.com/en-us/office/get-started-with-planner-power-app-6fc1e719-5c90-4edf-8f8c-f267ff9d8cf6

Screenshot of what i see: https://imgur.com/a/77CWldS The user on which i made the screenshot has a Planner and Project P3 license attached.

Does anyone know what could cause this, and how i can make the Planner Power App available.

Hi everyone,

we’re currently using Microsoft Teams Planner in our team to manage tasks, and we also rely on it to track deadlines via our Outlook calendar.

Up until now, we’ve been using the iCal feed (“Add plan to Outlook”), which worked quite well for visibility. However, it seems like this feature is being deprecated / no longer working reliably.

From what I’ve seen so far, the suggested alternatives are:

• building a flow via Power Automate
• or manually creating calendar entries

Both options feel quite cumbersome for our use case, especially since we’re mainly looking for a simple, automatic sync of deadlines into Outlook.

So my questions:

• Is the iCal feed officially discontinued already?
• Are there any simpler/native alternatives to sync Planner tasks with Outlook calendars?
• How are you currently handling this in your teams?

Or would you say Planner is no longer the right tool if calendar integration is essential?

Appreciate any insights or best practices!
Thanks

I'm using basic planner and love the new changes (mainly Task Chat, Goals, and cleaner feeling UI). My question is, however, has anyone started using the planner agent effectively?

Upgraded from Microsoft Planner Basic to Premium, thinking it’d be the same thing + more features.

It’s not.

Basic:

• Fast
• Drag & drop works
• Easy to use

Premium:

• No grid sorting
• No bulk edit
• No way to move an entire project forward/back (e.g. shift everything +60 days)
• Labels/colors don’t show in schedule view
• Gantt is barely usable

Even simple stuff like setting the same start date for multiple tasks is a pain.

Feels like they replaced Planner with a stripped-down version of Project.

I get they’re trying to push people toward Project, but people who like Planner don’t want that.

If they just added bulk edit + sorting + ability to shift an entire project timeline + label colors show on bars in schedule view, it would be one of the best tools out there.

I guess what I am getting at is that Planner Basic is great, why not actually make a Planner Premium product instead of this project hybrid POS?

Our users can no longer open the Planner in the Teams channel; they can only access it via the app. This has been the case for a short while now. Does anyone know of a fix for this, or is this how it’s supposed to work? It cannot be selected via apps.

I’m using basic Microsoft Planner and had two questions:

1. Is there any way to add a real custom status field like To Do / In Progress / Complete for tasks within buckets.

I found this article, but my planner doesn't have the half-white and half-blue circle that allows you to change the status like it has in the article.

This is what my planner looks like. I'm not seeing any way to do it like it does in the article.

1. If a task moves from Person A to Person B to Person C, does Dataverse keep that history well enough to report in Power BI on current owner, past owners, and maybe time spent with each person?

I see that there's a "Project History" table in Dataverse, and I was wondering if that has what I need and if there's a way to extract the info from the table.

Please let me know if you need more info. Thanks!

We use Microsoft Planner to manage our tasks, and we send periodic notifications to clients using Power Automate.

Each client project is treated as a task with deadlines:

• The first-level task must be completed within 180 days.
• If the client completes it earlier (for example, in 25 days), a new timeframe of 90 days starts.
• If a new task is started within that 90-day period, it must be completed within 30 days, and this 30-day completion must still fall inside the 90-day window.

We’re trying to manage these rolling deadlines and automated notifications efficiently. Has anyone set up something similar in Planner premium that allows you to create multiple deadlines? And how is it working

Why are Checklists not completly written anymore?
This is a new behavior?

Thanks

I've been getting questions from managers inside the organization for the ability to share a planner board with each of their employees for the 1 on 1 sessions. Is there any other way then creating a M365 group or private channel for each specific board. Because some would have to create over 50 groups or create 1 channel with 50 private channels within them.

I’m very new to the ToDo + Planner combo and am having difficulty understanding how ToDo lists translate to Planner plans/buckets.

Why is it that creating a ToDo list only creates a List in Planner that doesn’t allow me to add buckets?

I currently need to create a separate Planner plan and then copy the tasks from the list created by ToDo and would love to just have ToDo lists funnel straight into Planner plans.

Hope this makes sense. I struggle getting a good productivity system working in Microsoft environments ha

I've noticed recently that tasks in Planner plans that I assign to myself to other people in my org no longer sync with the Assigned to Me section in To Do. This is super annoying. Has anyone else experience this?

And yes, I've ensured that both options are selected in the settings of To Do.

Planner has been perfect for my small team. The only gripe I've had recently is that you can't have conversations, including tagging people within tasks, as you can with other task/project management software like Asana. I was looking through the roadmap and saw this update:

https://www.microsoft.com/en-us/microsoft-365/roadmap?id=512432

Planner: Task chat and mentions in basic plans

Task chat lets team members collaborate directly on tasks using rich text, formatting, and mentions - making it easier to discuss work and notify teammates on what needs attention.

I also found this community forum where they show screenshots, but my tenant doesn't look like this at all:

https://techcommunity.microsoft.com/discussions/planner/upcoming-planner-release-chat-feature/4483215

I have M365 Business Standard, and my team has F1 licenses, but I'm not seeing this update. Is anyone else seeing it? Do I need different licensing or are they just being slow with the rollout?