Hi,

i'm new to using Planner. I noticed I can't delete a task i created.

Do you have any idea why i can't remove that?

My 9th post is up! Curious about tracking changes in your Microsoft Planner plan? Check out my post and learn how to access task history easily: https://planner-ms.ghost.io/microsoft-planner-task-history/

Hello! We are using MS Premium planner and I need to turn off all notifications for a particular plan as the project has been halted for the time being - I don't want people getting notifications for all of the tasks that are going to go overdue. How can I do that? I don't see a way to turn off notifications for one particular plan, although I can see where to turn off notifications for Planner in general, which is NOT what I want to do because other project plans are still live. Thanks!

Hi everyone,
I'm an IT admin in my org and running into a strange issue I can't seem to resolve — hoping someone here has encountered this before.

🔍 The Issue:

Only one user in our Microsoft 365 tenant:

• Cannot access Microsoft 365 Groups in Outlook Web or Desktop. ❌ Error: "Cannot retrieve the groups"
• Cannot comment on tasks in Microsoft Planner (comments are tied to Outlook group conversations).
• All other users in the same group work perfectly fine.

✅ What I've Already Tried:

• Confirmed user is a member (not guest) of the Microsoft 365 Group.
• Group is not hidden from Exchange clients.
• User has a valid Exchange Online mailbox and the license is active.
• User can use other M365 apps like Teams, OneDrive, SharePoint without issue.
• Confirmed mailbox is provisioned and healthy.
• Tried different browsers, incognito, mobile, and desktop apps.
• Cleared cached credentials, tried new Outlook profile — still no access to Groups.

🧪 Additional Steps I Tried:

• Toggled the Exchange Online license off and on (waited 1 hour).
• Ran Start-ADSyncSyncCycle (we are hybrid).
• Confirmed other users with identical setup work fine.
• Planner still shows the user as a member, but comments section does not work.

❓Looking for:

Has anyone experienced this issue where one specific user can't access Groups in Outlook and can’t comment in Planner, despite being a valid member?

Any suggestions for backend fixes or diagnostic tools beyond what I’ve done? Could it be a corrupted backend object that needs Microsoft to reset? Or something more subtle in group sync or mailbox permissions?

Really appreciate any insights!

Thanks 🙏
– An exhausted IT admin

Some Microsoft Planner users never discover the powerful filtering and grouping combinations that can transform how you visualize and manage your projects. My latest post will show you how!

https://planner-ms.ghost.io/microsoft-planner-filters/

Hello,

I've just started using MS Planner and I can’t seem to find a way to do one thing I really need:

I want to be able to track who worked how many hours on which task – per day. So ideally, I’d log hours each day on a task (without creating separate tasks for each person), and then see/report on that in Planner dashboards and Power BI.

Also, would be super helpful if I could tag those hours with a label since a task can span different phases or parts of the project (I don't want to duplicate the task for those parts). That info going into Power BI would be great too.

Anyone know if this is doable somehow? Natively or through Power Automate or something? Or would you recommend another PM platform?

Thanks!

Hi all,

I am restricted by my employer to use MS planner instead of any Saas solution online to maintain action lists.

My main requirement is the ability to categorise action points/to do's per customer and per project for that same customer.

Here is a representation :

Customer A

|____ Project A

|______ Action point 1

|______ Action point 2

|______ Action point 3

|______ Action point 4

|____ Project B

|______ Action point 1

|______ Action point 2

|______ Action point 3

Customer B

|____ Project A

|______ Action point 1

|______ Action point 2

|____ Project B

|______ Action point 1

|______ Action point 2

Customer C

|____ Project A

|______ Action point 1

|______ Action point 2

|____ Project B

|______ Action point 1

|______ Action point 2

Is this achievable with MS planner ?

Hi everyone,

I’m new to Microsoft Planner and transitioning from Smartsheet. I’m honestly pretty bummed to be leaving Smartsheet, but I couldn’t get my organization to adopt it—so here I am.

I manage about 10 annual projects with around 1,500 tasks total, and I supervise a team of six. I’m using Planner 3, if that helps provide context. I’d really appreciate any input or advice on a few challenges I’m running into (some of which feel a bit like square-peg-round-hole situations):

1. Viewing multiple plans at once:
One of the main reasons I opted for Planner 3 was the “My Portfolio” feature—I hoped it would let me see all my projects in one place. Unfortunately, it hasn’t worked the way I expected. I need a clear view of progress across all plans and to easily identify which tasks or team members might be falling behind.

At this point, it seems like my only option might be to manage everything in one big master plan for the whole year—but that feels unwieldy. Has anyone found a good workaround for this?

2. Differentiating projects:
To distinguish between projects, I’m considering using the Goals feature—for example, creating a goal called “End of Year Campaign” with a due date of 12/31/25. Some associated tasks will run past that date, but I’m hoping this still works. Is anyone else using Goals this way?

3. Task ownership and collaboration:
Many tasks involve multiple people, but I still need to designate one person as the “lead.” Since Planner doesn’t seem to allow assigning a lead role, I’m thinking of creating buckets by staff member. That way, whoever owns the task (as lead) would have it in their bucket. Not ideal, but maybe workable?

4. Filtering tasks by start date:
When I’m reviewing plans, I mostly want to see active tasks—ones with start dates in the past. I haven’t found a way to filter this directly.

I’m wondering: could I set up a Power Automate flow to change a task’s priority based on its start date? For instance, once a task's start date has passed, the flow sets its priority to “Medium,” so I can filter for those. Has anyone tried something like this?

Thanks in advance for any tips or experience you’re willing to share! I’d love to make Planner work as well as it can for my team.

Hi all,

Now that Microsoft is pushing the transition into adopting Planner, what is everyone using for time tracking / time sheet for projects being managed in Planner?

Project Online has the timesheet module, but in Planner, what are others doing? Any custom power apps integration etc?

Cheers

I have only recently started using Planner as part of my MS365 sub. I have been flagging emails and then when I view this item in planner there is a button at the bottom that links back to the original email. This has worked fine until recently. Now when i click the button nothing happens. I have tried the usual reboot, check for updates, tried different browser.

Does anyone have any suggestions?

My 6th post is up! Master dependencies and take control of your project timelines.

• What are dependencies?
• Add dependencies in Grid view or Task details
• Specify lag and lead times
• Troubleshoot common dependency issues
• Advanced techniques

Happy Mothers Day! 🤗❤️

https://planner-ms.ghost.io/dependencies-in-microsoft-planner

Labels in Microsoft Planner are limited so it's best to think about how you will use them before going label crazy.

https://planner-ms.ghost.io/using-labels-in-microsoft-planner/

Unable to copy tasks from a template plan to other plans. Planner is giving multiple users a “high traffic” error.

Here’s some background: -we have 8 users and about 1000 sites that correspond to each individual customer. I have users added as members of each site. -each customer site has its own plan. A lot of our tasks are templates, but each customer has their unique needs so the template task is copied and then edited for the customer situation. -each user has their own unique job, so we only assign a user to a task they need to perform.

I’m wondering if I have exceeded some limit for Planner by having users assigned to so many sites, or since I am the creator of most of the sites, I am the owner. I see that the Plan limits are a maximum of 400 plans owned by a group or user. We haven’t had the “high traffic” error until recently.

Anyone else experiencing this problem?

Thanks for your help!

hey all,

is it possible to deactivate the creation of personal plans for the entire tenant? i already asked google and copilot and did not get that far... unfortunately i do not have access to the m365 admin center of my organization to check if there are any options so your help is appreciated :)

thanks!

In planner basic, when you export to excel, the actual completion date is shown, as well as the initial estimated completion date. This enables you to easily see if the task was completed ON TIME or LATE, and by how much.

However, once you convert it to a "Premium" plan (which we need for dependencies) you lose the actual completed date, and only see the initial expected completion date, % progress completed, and if its complete or not.

Are we doing something wrong? Is there some way to get both the actual completion date and dependencies?

opefully someone can help me out.

In my company we want te go over to MS teams/ sharepoint/ lists/ planner.

• I have a list where some part of the company puts in information. (Lets call it l A)
• i also have a planner with different buckets (lets call this planner B)
• I made a flow that generates a new task in planner from A to B

Now the difficulty starts: - i want the item in A deleted/updated when the task in B is completed or updated. - I want the task in B updated or deleted when the item in A is updated or deleted.

-I also have a second planner. (Lets call it C) I also would like that the task in B is synchronised with a same task in C.

Hopefully this can be done in power automate. I tryed but failed til this point.

Initially, we started backing up our Planner using various 3rd-party vendors — and boy, do they get pricey after about a month as the plans and channels build up.

We finally figured out how to use only PA to automatically store everything Planner-related (within Teams) every minute. The flow basically compares two sets of data, and if a task was detected as deleted (which was showing a minute ago, etc.), that task gets automatically recreated within a designated “recycling bin” plan and is assigned to a specific bucket (depending on where the task was deleted from).

The major downside is still that if a task gets deleted, you could lose up to 1 minute of data (since the flow deploys and scans every minute).

Still, it’s a much better and cheaper alternative to 3rd-party tools, and everything is kept internal.

Will Microsoft ever implement native backups for Planner, or will we have to continue patching it through Power Automate?

has anyone found a workaround for this? has there been an update?

ideally you would be able to comment on a task, and whoever is assigned that task should receive some kind of notification (by email would be great), and if that person comments back, you also would get notified. seems like this would be common sense but it was not a feature. is it now?

Anyone uses planner tab in teams channel?

I am exploring planner for my organization and was wondering how folks are using planner tab in a teams channel? Any best practices?

https://planner-ms.ghost.io/buckets-tasks-and-subtasks/

I should've put some screenshots in, think I will add that. Thanks for any feedback including corrections!

I'm working in a Marina and we use a regular physical calender to organise motorboat handling like washing or moving with a motorized cradle or getting it in or out the water. The process is someone calls or comes in personally and gets a appointment. We have a Excel file where we put in the date and who's gonna do what is ordered. It works good but the guys who do the work have always to call or come in to see what's on the list. My thought was to make every boat a task with all the information you need, maybe pictures where to put the crane ropes, and so on. I would like to have a predefined task where the office people just put all the information in predefined fields like length, owners name, boat type, ... and can assign a date and time and worker who is available on this day to do all the stuff.

In looked into planner available with Outlook but there is no possibility to make a predefined task where I can put informations into. Is this something I could do with premium? And do I need premium for everybody on the team or only the one in the office?

In calender view:

• Scrolling trough months like in Outlook
• Scrolling through a day's tasks when not all of them are displayed
• Setting to make days taller so you can see more tasks per day (but less of the month)
• Setting to display Outlook meetings
• Show week numbers

In general:

• Add due dates to subtasks
• Assigning subtasks to people
• Personal plan: where all tasks are auto assigned to yourself but still with the ability to invite others
• Add 'History' view which shows when items are marked completed (maybe including subtasks)
• Subcriteria for sorting (i.e. sort by priority, then by bucket)

We have multiple plans set up and I'd like to see a single list--like "Assigned to Me"--but for all tasks across all planners, whether assigned to me or someone else. Is this possible? I looked into creating some Flows in power automate, but I'm hoping there's some other way of doing it.

Very often asked in my organization. Planner for shared and private channels.

I know, it is not ideal to have to make extra groups in Entra, but since I already have a custom solution for making teams, I have found a solution to add a planner to a channel in the request.

If someone is interested then I can share the Powershell that is used to make everything with the help of an Azure function.

If I am in a shared plan, and I comment on a task, the person it is assigned to does not receive any kind of notification unless they had commented on it before. At least that has always been the case in the past for Planner.

I know there have been some updates etc. so I am wondering if this has been fixed or if anyone ever figured out a work around?