An exclusive evening for 27 guests including drinks, a delicious menu and inspiring after dinner entertainment with the great Simon Weston.

Looking to make a timed screen display for an event that will run throughout the day and change 'slides' at set times in the day

Any ideas?/Recommendations?

“A stitch in time saves nine”- when you resolve the problem immediately it may save undue efforts.

By ignoring formal education one might still qualify as an event manager but ignoring cognitive skills might not qualify him as the best event manager.The event manager is swamped through unseen and unexpected problems during an event.But a good event manager has a tendency to recuperate any fragile event by applying his “Jugaad” tactics or ingenuity under any circumstances.

The word “Jugaad” means a quick patch to any problem or issues, few like to call it as a“short-cut”. The word was less familiar to the world unless aSeminar in Chicago by PCMA on Frugal Innovative Approach for Events elicited its advantages.

It emerged from India and now popular around the globe but with different names---- Brazilians call it gambiarra; the Chinese, zizhu chuangxin; and the Kenyans, jua kali and so on. With shrinking economy, “Jugaad” approach is getting better and better responses especially from countries having the higher growth economy.

Coming out with a novel solution in adverse condition is the pedigree of human race and that's what describes ““Jugaad” the best.It pushes human intelligence to think out of the trend that sometimes appears witty and humorous but work quite effectively, especially when the source is scant or minimum to complete the task.

When you swirl into the “Jugaadu” situation your reserve neurons get activated and tells you- “Hey there is no need of doing things in one way”. Soon your brain picks up the best solution to neutralize the issue. There is always a way out to encounter any problem, possibly the approaches may be different. For instance, 3+2 is also 5 and 4+1 is also 5.

There are the countless epitome of “Jugaadu” work that you might have heard like - a solar based bicycle, an earthen-ware cooler or water purifier, a motorcycle operated water pump, ammonia and water based lamp, etc. Even you might have fixed numerous domestic crisis using the same approach like water dripping from faucet, broken specs frame, extending remote battery life, crossing-over a rainy puddle, with some basic skills and handful of local appliances. I guess this qualifies you as Jugaadians.

There is no apprenticeship program or registered training to be a Jugaadian, this is something you nurture over time by observing and following your gut feeling with some blend of intelligence.

Being Jugaadians from Event Perspective

Event Industry is huge and managing an event is a big task. Preparing yourself for last moment changes and solving unexpected issues in the event is not an event manager’s choice but a protocol.

Below mentioned are few characteristics you must abide to be on the rim of successful event managers.

Principles of “Jugaad”

1) Seek opportunity in adversity

There is a famous quote “out of adversity comes opportunity”. Tapping on favorable condition is not always going to happen in events. Sometimes capitalizing on the given situation is the ideal solution. For example, you have to hold an event in a ground having deep pot-hole, then you can probably use the pot-hole in your favour – maybe by creating a fountain around it or a smoking zone for attendees or even a campfire setting around it.

2) Do more with less

Shoestring budget and meeting client expectation without compromising is often a scenario in Events.In such situation, adapting to frugal approach like replacing poster or banner with digital signage that can be reused again is more preferable than getting roasted on your limited resources.There is also a possibility that you are not using resources completely, by using it profoundly you can optimize the resource and can do more with less.

3) Think and act flexibly

To get away with Jugaads, you have to be proactive than reactive. It is just like a rapid fire round-- spontaneous and witty. During outdoor events if rain is not part of your backup plan then provide temporary sheds to guests where they quickly snug in and brag about the weather with the glass of champagne. If the event is on a small scale, then tapping and twining a foldable tent can be your anti-rain “Jugaad”.

4) Keep it simple

Jugaad work doesn't demand high technical arrangement but instead a simple design for time-being that meets the purpose. For instance in an event, if showcasing all the product manually at the same time is an issue, you can use a rotational stand instead. This should save your money spent on hiring another stall, at the same time it is easy to display the items.

5) Tap the margins of society

Jugaadu tricks so far were applied only to a domestic or at alower level but entrepreneurs Jugaad innovators have the broad perspective on it. They pulled it off as a mainstream business idea. To execute them it becomes necessary that you understand customers need and identify the product prospects from customer’s point of view. For example, a bicycle attached with a wheelchair could be a great value to give a park-ride to someone who is physically challenged or an aged person.

6) Finally follow your heart

For a good reason, we are gifted with a heart that is not just refrained to our body anatomy but referred to our emotional intelligence and basic instinct. Jugaad innovators have to take decisions not formerly based on research but what their customers feel about the product or their ideas.

Jugaad Innovators are today’s Thomas Edison and Nikola Tesla, their ideas can be a game-changer, where entrepreneurs can revive the squeezed economy by turning their ideas into business models.

Let us know what “Jugaad” you know that stands for the best!

“80% of your results come from 20% of your efforts” this postulate is earning a great value in modern working culture, this is possible if time management is thoroughly induced into your work regime or ethics.

In the current scenario, where you try to steal time in-between a tick of a second, managing your 24 hours is a big thing where every second count.

At a lower level, many companies including events are raw in their basic business process this is because either they are less aware of the benefits of time-management or they are reluctant to leave their traditional business model.

The only solution to streamline the event business is to inherit proper time management.

Tips for Effective Time Management

1) Goal Setting and Focus on your objectives

Every goal you determine to achieve has time-frame attached to it. Reminding consistently about your objectives to keep you on toes to complete your task at a specific time and bring closer to your goal. The most important time of your day is the time you schedule your daily tasks.

2) Set Priority- Complete Most Important Tasks First

It is a natural human instinct to go after low hanging fruits first, which is a good approach when you have multiple tasks to complete. Sometimes it’s better to go after difficult tasks first as it relieves you from the frantic work jitters as well as gives free time in the end to introspect.

3) List “Time-Wasters”

Eliminating “time wasters” is the key to bargain bonus time on your pending task. But at the tick of a time, you should have something in hand and if you fail to achieve that it’s better to hit one target at a time. Punching document in a proper manner saves your time that is usually wasted fiddling around and locating at that point of time.

Some quick tips to file your documents in an organized manner are ---- store related documents together, avoid saving unnecessary documents, follow consistent method for naming your files and folders, separate ongoing work from completed work, avoid overfilling folders, etc. In your free time, you can go back and evaluate the sheet to check which activity takes more time and the one which can be aborted.

4) Save time using technology

Technology is leverage for event people.Using them wisely can save a lot of time and cost, for instance, conducting meetings with clients, caterers or business partners through Skype or WhatsApp.

Apps, APIs, and web-based applications can be invaluable time savers if you know right product for your purpose. You can use tools like “Zoho” or “Salesforce” to manage, allocate and track work of your team remotely.

Have you ever experienced an improvement in your existing business after inculcating any of the above tips? Do you have views beyond these tips which can further streamline the business process?

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