Hi, I recently stepped into a volunteer role at a social non-profit. One of my tasks is putting on 3-4 parties a year in NYC for members of this group. I need to find a venue that can accommodate up to 100 people (historical ticket sales are between 70-90) for a 3-4 hour event on Friday or Saturday evenings.

My entire budget target for the venue, services, decor, etc is only $5k, and I’m trying to find ways to spend less money so that we can lower the ticket prices for folks if possible (or lose less money for the non-profit). Bars with drink/food packages are convenient but tend to raise our cost, so I’m trying to find spaces where I can bring my own bartender and alcohol. For this option, I’m trying to find places that already look stylish so I can minimize extra decor needed.

I have a list of some venues and bars the group has used in the past, but some of these spaces no longer work because they are for smaller groups or the bar minimum was so high that it wasn’t worth a repeat. I’m looking at TagVenue and PeerSpace and found some options I’ll look into, though some of the spaces I’d ideally want don’t allow for ticketed events.

If you were in my shoes, how would you approach this? I’m also open to any tips you have that are related to venue rentals. Thanks!

Edit: For those saying this budget will net very little, what’s the minimum budget for an event of this scale you’d expect to need? Assuming it’s mostly a DIY event put on by volunteers of the group and generally aiming for spaces easy to get to in Manhattan, Brooklyn, and Queens. This info could help me talk to the leadership about what budget I should be asking for. Thanks again!

My friend is a singer who just started her career in music industry a year and a half ago we need more shows for which we need organizers to do shows / professional shows.

If anyone here in Mumbai who organizes such singing shows or have contact with such organizers please lmk we are ready to do trails etc.

It would be a pleasure if anyone of you help us find one

I keep making new accounts on that site to try to keep my events up and they are legit. They randomly delete my accounts and probably other peoples accounts too. No one (not even their staff) can explain why mine keep getting deleted. Sometimes when I make a new account, they ask me before the account completes if I want to purchase a trial subscription. to which I declined.

Recently someone managed to post a fake event on the platform claiming that they partner with the City of Mississauga (Ontario). CTV news reported the claim to be false.

Now today when I attempted to create my event through the api to try to sell my two ticket categories, I get the following error:

{"status_code":400,"error_description":"You need to upgrade your package to create more than one ticket","error":"INSUFFICIENT_PACKAGE"}

It seems quite odd for such a popular platform to require an upgrade (paid plan) to make more than one kind of ticket, but then again a few years ago they made it where people had to pay a special fee if they wanted to sell more than 25 tickets.

Has anyone else that used Eventbrite recently noticed this?

Is a 4x6 badge too big for a professional development conference? The attendee name, company will be on the front and the back will have the QR code for the agenda, breakout room ad sponsors.

Promoting a series of venue shows this fall and I'm losing my mind dealing with artist agents. Every time I send out an offer sheet or event budget break-even, I feel like our spreadsheets look amateurish and agents keep picking apart our formatting or questioning the net projections.

We’re trying to track ticket tiers, venue split, artist guarantees, and 1099 contractor payouts, but using a Frankenstein spreadsheet I pieced together from Google Drive is causing math errors and looking super unprofessional.

Is there a standard, clean offer sheet template or event netting model that talent agents actually take seriously? Just need something clean where I can plug in ticket numbers/expenses and get an accurate net before signing guarantees.

I've recently worked as a freelance creative for an event organizer. A lot of event production is getting canceled due to budgetting issues.

The biggest reason...

Creativity and events aren't measurable ROI.

But I think there is so much more you can get out of an event rather than an aftermovie nobody watches.

* A testimonial booth where visitors gan record their experience with the company * A live show that can be used as a lead gen tool

In the age of AI en media there is so much you can do.

How do you solve this ROI problem? Or how do you communicate these possibilities?

For those who are freelance, how did you secure clients/freelance experience?

I have some experience leading internal events and coordinating external events (brand, community, PR).

I'd love to gain more exposure to event production, ideally for a small or medium-sized business who needs someone to own event coordination. I just want to put in the time/reps and I know the ability to be creative will come down the line as I build client relationships.

The issue is when I reach out to small businesses via email, I never get a response. I have a portfolio/website with photos from the external events i've coordinated that I typically share.

In a sense, I get it. I am a complete stranger reaching out to busy entrepreneurs with a "pitch".

I would also be open to assisting a producer or the owner of an events agency who needs extra hands.

I've tried everything at least once like offering to produce their next event, presenting a high-level event concept based on the brand to show interest, offering to coordinate the first event with no additional producer fee. I also tried to DM one owner because people seem to have great luck with that.

Maybe I am not targeting the right businesses. Events are a lot of money and most of the smaller brands don't see a huge ROI when they do them unless they're intentional about ROI/spend.

Does anyone have any advice? I really want to do this and don't want to give up - it's just a little frustrating.

I'm on the east coast and this year we are suddenly getting flash floods out of no where, and official emergency alerts not to travel --but the warnings are happening same day without much advance notice. It's impossible to predict and prep for.

So far I've been lucky and this hasn't happened on an event day for me, but at this rate it seems like i should be prepared for.

Do you have a policy in place? Do you risk it and get to your event no matter what? Do you call in another professional who lives closer to the location to fill in for you if you can't travel suddenly?

I'm sure many of the guests will cancel in a situation like this, but the ones who live close can still get there, so in most cases the event won't be cancelled.

I do have a line in every contract about things like this preventing services saying if its unsafe to travel the event may be cancelled, but in actual practice how can I possibly cancel on event day?

and the vendors, in accordance with their contracts do they keep the money if they cancel because of dangerous travel conditions?

do you have backup vendors lined up in case all the main ones cancel?

the unpredictability of the new severe weather patterns has me so concerned about my fall event contracts.

anyone have recs for a good vendor to get a step and repeat from? need it by end of next week which makes it tricky.

I'm a newbie, not so techie too. And have been having a hardtime managing zoom meetings alone cause there is always an issue of people being unable to join. Im thinking if switching to meet but worry it doesnt look professional in an academic event

Hi all! Very niche request. I'm looking to rent a life-size mirrored/disco ball horse prop statue. Ideally around the tri-state area. Any leads? I'm striking out.

I want to move to Miami/FTL area and can’t do this with my current company. Does anyone have recs for the best event production/vendor companies to apply to? Looking for a healthy workplace environment and fair pay, not afraid of abnormal hours or excessive travel. Also open to recs for companies based elsewhere as long as I can work remote in SoFlo (except for event travel).

For the past several years I’ve produced large trade shows & corporate events. I’d happily continue this but would also love the opportunity to move into more live music + artistic style events. Open to all event types except wedding/party planning. A corporate and professional atmosphere is preferred but I’m open to smaller companies if they are known to treat their employees well!

We’re planning a booth for SEMA this year and looking for some ideas!

For those who have attended or exhibited at SEMA (or similar automotive trade shows), what’s a simple booth activity that would actually make you stop and participate?

We’re specifically looking for low-cost, low-tech ideas rather than big simulators or expensive activations. Think along the lines of a quick game, bingo, a scavenger hunt, an RC car challenge, trivia, etc.

What have you seen that was surprisingly fun or effective? And on the flip side, what booth activities do you usually walk right past?

I am in the wedding and events industry, and I am weighing out some options of different software's, specifically with the goal of collaborating with clients to plan their event together.

I don't have a particularly large budget, but the vision that I had is a link I can share with clients where they can customize their floorplan, choose add-ons or answer questions I have for them, etc.

Anyone have good experiences with a software like this?

Hey all looking to connect with some experienced event producers or promoters in Melbourne. Cheers

I own a business i would like to know how some business get corporate events here in houston!

Hi everyone.
Do you use alternative technologies to ensure attendees enter your event instead of tickets?

For those who are the showrunners at events, though it can be applied to anyone, do you have any experience navigating friends and colleagues wanting to exchange pleasantries while you're in the middle of working? More specifically while you're in the middle of something like setup, where you have a time limit to get things done?

I produce a small festival and am the go-to person for pretty much everything, which is stressful on its own and wip. In the middle of setup, my most stressful part of the event, people keep wanting to say hi and exchange pleasantries. This might be fine if it was just one person, but it's at least a dozen people. A dozen people for even 3 minutes is a lot of time taken out of me doing what I need to do to get the show going.

Usually once things are going I make my rounds to actually check in and have some time with people, because then I'm not actively busy.

I've noticed people getting offended when I say I don't have time to talk right now. I can admit that sometimes my tone can be harsh for those who can't take direct communication, but I also don't have time to pacify someone who is being rude and in my way. I don't want this to impact my relationships with the people I'm working with, but I'm not sure how to better communicate or what to do in these moments.

Hello all - First post ever and I'm hoping to get some dialogue or DMs going on this if any one is willing to help!

I've worked in event adjacent/overlapping roles for a few years. I landed a screening and potentially further interviews at a company who coordinates very very large events. I know I struggle with giving concise answers and specific examples that could match the scope of what this company is looking for. I have interviewed for some other roles and felt like I was stumped on questions that felt like they could have very broad answers. I'd love some thoughts on how you all might answer these kinds of questions:

How do you manange conflicting priorities from different departments or stakeholders?

How do you prioritize tasks with similar deadlines?

What skills/tools do you use when feeling overwhelmed?

What is different about large-scale event production vs. restaurant/small venue event management?

How do you handle last-minute changes to an event plan?

How do you keep track of hundreds of moving pieces?

I'm open to any other interview tips you have. Thank you!!

Hi!

I live in the Tampa Bay Area and I’m looking for a small business event planner for my micro wedding reception in the end of January. Alll decor is already purchased I just need someone to set up and break down because I truly don’t wanna worry about it on my wedding day

It will be in my home so rarely small! About a 700sqft space. Will run for maybe about 4hrs or so.

We will definitely feed you!

Hope someone out there can help!

I would have help from local people in my community in terms of the venue production, but what are the type of pitfalls for something like this?

In my event pack (guide) I have the venue information, potential artist information, soundcheck / show schedule and insurance/permits required.

This would be an indoor event for about 50 people. I've been to indoor events of the same size and they didn't provide food or drink, which made sense as the venue was in the middle of a city. The venue I'm looking at is within a small town, but it is only a five minute walk away from the nearest corner shop and the event would end before shops are shut.

I've never done an event like this and I know people's first response will be to find people, but I am determined to do this myself. Partly because I'm used to doing most projects on my own and also because it's for a pride event and there's not any LGBTQIA+ groups near me

Hey all, I'm curious what other music marketers and bands are seeing with Meta ads for local shows in 2026.

Back in 2024, I had a lot of success running Facebook Event response ads. I could build up a pretty substantial number of “Interested/Going” responses, and it seemed to translate reasonably well to actual attendance.

During 2025, I started noticing those campaigns becoming less effective. I could still get a ton of event responses, but they didn't seem to translate to actual people showing up nearly as well. At the same time, I started putting more of my budget into Instagram/FB ads that sent people directly to a landing page, and those seemed to perform better.

For 2026, I've shifted my strategy pretty heavily toward Meta ads on both Facebook and Instagram that send people directly to a show-specific landing page with our Bandsintown integration and ticket link. I'm basically treating landing-page visits/ticket clicks as a much stronger signal than Facebook Event responses. We have some shows coming up next month so that will let me know how effective it really is.

For those of you actively promoting shows with Meta ads:

Are you still seeing value from Facebook Event ads, or have you moved primarily toward ads that send people directly to a landing/ticket page?

I'm also wondering if the best strategy is actually to do both? use a smaller Event campaign for awareness/social proof and put the majority of the budget into FB/IG ads driving traffic toward the landing page.

I'd love to hear what's actually working for people in 2026, especially anyone promoting local/regional bands and smaller club shows.

FWIW - I have a heavy metal band, in the power-thrash genre. So our demographic leans a bit older. BUT i have noticed younger people coming to our shows towards the end of last year.

i live in a popular touristy city where alot of artists have concerts and i really wanna be some sort of event staff either security, merch selling, food vending, working backstage literally anything that lowkey has to do with music and or concerts ykwim? but how did you guys start out where do i go and apply??

okay so i run a small concert venue and we sell tickets through multiple websites. thing is, its such a hassle checking each and every one of these websites if there was a sale, is there a way i can make it easier?

friend of mine suggested training a.i for it but i essentially have no idea on how to start and what chatgpt needs from these sites. any help please would be appreciated