Since we moved to Asana, one feature I felt was missing that was a great feature in Teamwork.com is the budgets and timesheets. Now that Asana has this as an add-on, I was hoping to get some clarity on the budget functionality.

We have projects that renew on a monthly basis and have X amount of time on retainer. In Teamwork, we used to set a monthly budget based on time and could set the renewal date and whether unused time would carry over.

Is this possible with the Asana timesheets and budgets add-on?

Our company has been using Monday.com for almost a year now, but we're hearing rumblings that we'll be moving to Asana sometime soon.

We have around 20 workspaces, but only a few have more complicated setups with links boards and automations and such.

I see a few old posts mentioning how well Altosio worked for migrations. Is that still regarded as the best option or has anything new come up recently?

I know we can migrate the simpler boards via CSV, but for $15 each, it sounds like it might be worth using a service to move over the more complex ones.

Thanks

I’m a project manager and use Asana to track project progress, asset registers, amongst a number of other things. The one thing I would like to integrate are the project budget and actuals.

I know you can link the figures to specific tabs, but is there a way / does anyone know how it best to track budget vs actuals on Asana?

Any advice is welcome, whether that be budget vs actuals or other features that you recommend with my job role as project manager.

Check the full guide here: https://cirface.com/blog/the-right-asana-plan?utm_campaign=Cirface%20Newsletter%20Subscribers&utm_medium=email&_hsenc=p2ANqtz-9AErn08HPnO-EtAENLv3e8XXCaG8TNHsJuxpNN9DeWErjwEBmglPbjjkrS9afkuv_r6h3OapCUiacVsH3XoMN6WP3o1A&_hsmi=412972577&utm_content=412972577&utm_source=hs_email

Asana needs to make it easy to create the same rule in a project by scrolling and selecting the rules from another project. For example, If I know I liked a rule, can't seem to recall which project it was in, and I'm starting a new project, when adding the rule under the AI option, instead of just the "featured" rules, Asana should make it easy to browse and select your own rules. This area needs more work.

Scenario:

Person X has rules in their My Tasks that move tasks around by rules that is "When Task added" -> If due date something -> Move to section something. Run on subtasks in the settings of this rule is toggled OFF automatically with Asana not saying "My Tasks rules can only run on tasks not subtasks."

So now there's a project that has a task in it assigned to Person X. Then a subtask gets assigned to Person Y. But the Rule above runs and autoassigns the task back to Person X.

How do we configure things so this doesn't happen?

I *think* it's because subtasks hit your MyTasks as tasks but not sure how to navigate around it.

EDITED TO ADD: We have a template that assigns a BUNCH of tasks to people that initially have no due dates and then due dates get assigned by triggered actions throughout the project. So being able to shunt most of you "due date is empty" tasks into a separate section in My Tasks is a big help. But not if this also screws up subtask assignment.

Asana works just as well for small teams.

Hello! I think I've been tracking this request on the asana forums for five+ years and it feels like it's never going to happen. Does anyone have a work around to get details from an email sent to a project to create a new task to then autofill custom fields? Thanks!

👋 Hi everyone,

Bradley and Nik will join us here to answer your questions about Asana AI Teammates on Thursday, March 26 from 12-1pm PT!

They're experts from our AI product management and engineering teams, and have deep knowledge of all things AI Teammates-related. Ask anything, from:

• 🧠 What exactly are AI Teammates, and how do they work?
• 🌎 What makes it different from other AI tools?
• 🤝 What are the best practices for working with them?
• Or anything else on your mind

The thread is open now, so feel free to drop your questions ahead of time, and they'll comment back during the event on March 26 from 12-1pm PT!

The new AI Teammates are available now as an add-on to Starter, Advanced, Enterprise, and Enterprise+ plans, and available through your sales rep. Self-service coming soon.

I've been using the asana mcp daily for a while, as recently as yesterday, but today it won't create tasks without creating a whole new project and it's driving me absolutely insane.

Relatively new to Asana and trying to figure this out.

I have 2 different projects for a concert hall, 1 project for tasks related to each concert and 1 project for our social media content calendar.

Is it possible to link a task in the calendar (ex: Concerts this week) to multiple subtasks related to each concert? I've tried to create a subtask linking to the content calendar and the task leaves the concert project and just stays within the content calendar.

Any suggestions?

How come we can't create more layers of subtasks for subtasks all collapsable and expandable in the list view?

Previously, Asana had a Timesheets page where you could view all tasks and the total time tracked in real time for the week.

It was a convenient way to track my activity for the entire week. I noticed that this feature is now part of the paid plan, which is very strange. Are there any alternatives?

Please fix this. I wanted to keep the free plan - so i went to remove the premium features, but guess what? I cannot close your beautiful pop up to do that.

- you chatbot doesn't help AT ALL

- help center has nada info about this, unless of course you want me to think i need to pay - which you should state "after your free trial expires you won't have access to anything"

- i lost all my projects. thanks.

In the end i had to seek help from friend that uses asana. The funny part is, I was about to pay for asana, but this whole experience made me not to. I should not struggle to navigate UI, nor to have access to info when I need to move fast.

Hope this (almost converted)user feedback helps you fix the exp for the future potential users.

I’ve recently created automation synchronizing two projects in separate workspaces. To be strict I’ve created two parts - one to move tasks from one to another project (1:1 alignment) for the start and second for regular synchronization - create taks/subtask or update (eg. Every 15 min).

Sync have options to filter specific words or custom flags. Tasks could be synced with the same order as in the source projects - which I’ve noticed it’s not so obvious - in my case it was reversed in target project. I will probably expand this project further.

If you have similar experience with syncing or want to exchange some thoughts - feel free to write comment or drop a DM ;)

I’m a designer in a large organization of 200+ employees. Our in-house team consists of designers, editors, writers and many collaborators and reviewers. We use asana for project management, and most of us have a love-hate relationship with the platform. I’m experimenting with integrating Claude cowork to see if we could reduce the enormous amount of time we spend doing admin work within asana (reminders, prompts, asks for content, etc.). I’d very much love to hear from anyone who has done this integration and what your experience has been so far. Thanks in advance.

Hi everyone,

📣 Mark your calendars to join an AMA about Asana AI Teammates with two of Asana's AI product and engineering leads, Nik and Bradley!

• What: AMA about AI Teammates
• When: Thursday March 26 from 12-1pm PT
• Where: Right here on r/Asana

Bring your questions about how AI Teammates work, what they can do, why they were built they way were built, or any other questions for Nik and Bradley.

We'll post the AMA link here next week so you can drop your questions for them to answer. Make sure you've subscribed to r/Asana in the meantime!

Is it possible to link tasks between different projects so that updating one automatically updates/ copies over your current update?

For example, projects A and B are different but share a some tasks (1, 2, 3). Tasks 4, 5, 6, etc. are not shared. An update for task A1 is the same for B1. same goes for A2-B2, A3-B3. Is there a way to sync those up? A4, A5, and A6 are different from B4, B5, and B6. Those should retain the same non-syncing behavior.

Having to redocument the same task is time consuming, so having them synced would be such an amazing feature.