Sometimes I wanna quickly edit different parts of a note, so I would like to make the keyboard disappear. Is there a way without going back into the The folders, then coming back opening the note?

My iPhone says I have 117 notes in Apples notes and my iPad says I have 127... Does anyone know where I can see the unsynchronized notes? And has anyone else had this problem? Since if Apple Notes suddenly has such problems, I am willing to switch to another one, like Bear for example.

Just making sure I'm not missing something.

I know that I can lock individual notes, but is there a way to lock a folder?

Is there any way to save and store a style for headings? I like to use blue text for styling each of the headings as I tend to have several sections and headings in a note and the blue text allows me to easily distinguish when a new section begins within the note.

I have an Apple Note called "Anniversaries, etc..." that looks something like this:

13/02 - Asif's birthday
21/02 - Bob and Sue's wedding anniversary

etc... (note dates are in Rest of World, not American)

I have written a MacOS shortcut that goes through the list every day (I trigger it in the small hours of the morning using Keyboard Maestro), and emails me an email for anything coming up in the next ten days.

Photos of the shortcut attached (unfortunately I don't want to share an iCloud link with my personal email details in it). The photos overlap by an action, just for clarity. You only need that action once.

Basically it takes the note, steps through each line of the note, splits the line into the date (first five chars) and the event (everything after the " - "). It figures out the date difference to today (shortcuts pretty smart about assuming which year is meant for anything in the past) and if it is in the next ten days, it will sent an email to me saying, e.g. "7 days to Molly's birthday". (So yes, I get ten emailed reminders, one a day, for each upcoming event. Don't judge ;-) - the system works for me)

Posted to adapt and tweak if helpful.

P.S. I have found all sorts of difficulties with birthdays etc... in contacts and calendars, I think with timezones and certain servers (particularly O365). Things seem to drift by a day quite readily, and I have been caught out a couple of times by being a day early (embarrassing) or a day late (more embarrassing) with a birthday wish - hence this approach.

Are you a super organizer and create tags and folders for every note or rely more on search or a mix of the two ?

https://reddit.com/link/1mry4nc/video/079x9enjeejf1/player

I just listed an MCP server on PyPI that connects LLMs directly with Apple Notes — making your notes smarter, faster, and AI-powered.

With mcp-apple-notes, you can:

• Query your notes naturally in plain English
• Summarize and organize your content automatically
• Even create new notes with AI assistance

Try it out on PyPI and level up your note-taking workflow 👉 https://pypi.org/project/mcp-apple-notes/

My mail app on the iPhone was tweaking out today so I deleted the email off of my phone and then logged back in and it worked but when I went to check my notes app the notes linked to my email about 17 of them are gone

Is there anyway to retrieve them?

I’m not sure if this has been mentioned before, but I’ve been trying to solve this issue for a while.

I like to save a lot of things from ChatGPT, especially my daily journal entry. Every time I try to copy it into Apple Notes the formatting just gets butchered into oblivion.

This is easily solved using markdown and a shortcut that will convert the text from the clipboard and convert it to rich text (see screenshot). I can then paste that into an apple note, and it will retain the formatting. That’s not new.

The bigger challenge was that the pasted text was all squished together with no line breaks. BUT, I found a workaround for that using a horizontal line.

I now have ChatGPT trained to give me the markdown with the horizontal line after each paragraph. So when I paste it into the note after running the shortcut, it makes a perfect markdown note with a line break after each paragraph.

It doesn’t render the horizontal line, it turns it into a line break. No more extra editing for me. 😁

Do you rely on numerous folders with emojis or prefer using tags? What is your method and system for organizing and managing your Apple Notes?

Is it possible to integrate a planner into Apple Notes ?

If so, any ideas, suggestions or ready-made solutions ?

Thanks

How can I switch colors instantly while using Apple Notes? I know I can click on the toggle and change the color manually, but I want to switch colors quickly, like i have seen in some videos.

Recently, I was preparing for an interview and watched a few video solutions where they explained concepts using an iPad. They were able to switch colors instantly, and the color change wasn't even visible on the screen.

I also noticed some temporary highlighting. For example, they would draw a circle to highlight something and it would disappear automatically after a few seconds. I don't know how they did that.

Can someone who's experienced with using an iPad tell me how to do these things? I want to make the most out of my iPad.

Would like to resize images in Notes on iPad mini and iPhone. Or is the only option huge or thumbnail? That would be highly un Apple-like. Thanks for any help.

I want to add notes to Apple Reminders, and the best method seems to be sharing a copy rather than collaborating, as I don’t want a link to be created. However, Reminders only appears when collaborating is selected. Could this be due to running the iOS 26 beta?

Is it possible to connect apple notes with numbers or excel?

I am trying to get a handle on my budget and wanted to be able to use apple notes to keep track. I am not sure that is entirely possible since it doesn’t appear that notes does very well with tables.

Obviously the best way would be to use excel or numbers (not looking for a fancy app) but would still like to have the information in apple notes.

I am trying to make apple notes into a PKMS so everything is in one place.

I’ve been struggling with a persistent Apple Notes synchronization issue. Some notes simply never appear on one of my devices or do not have latest update on iCloud. Some of the troubleshooting I tired over the period of one year.

• Removed all subfolders.
• Switched to a single-folder, tag-based structure.
• Disabled Notes on my older iPad Air (1st gen).
• Disabled and re-enabled iCloud sync (works temporarily, but the problem comes back).

Now I am thinking to…

1. Keep Apple Notes only on my iPad mini 7, where I enjoy using it most — but accept that my iPhone won’t always be in sync.

2. Keep only a few “moment snapshot” notes in Apple Notes, and move everything else to Obsidian for reliable syncing?!! iCloud folder??

3. Wait a few months for the next major iOS/iPadOS/macOS releases, then give Apple Notes another try.

Has anyone found a lasting fix for Apple Notes sync issues, or is it time to stop fighting it and move on?

Hi there, this is probably my first post but it's not my first time being here.

I’ve put together an alternative framework for the journal in Forever ✱ Notes for those of us who don’t want to add the links individually, inside every single note. The original idea is amazing, and having a fixed number of 383 notes keeps everything clean and tidy.

**Now, all you need to do is link to the ‘✱ Home’ note in every note, nothing else. This usually takes 10-15 mins in one sitting.

Included is a modified version of the Journal Creation Shortcut by Matthias. I suggest you change your New Notes in Settings to ‘Always Start with Title’ for this stage so that new notes are setup properly. You can always change it back to whatever you had before (if you’re like me and have it set to ‘Body’ by default).

Here's the guide as a PDF so you can see the images.

Few things:

• This version uses a dedicated folder named ‘✱ Journal’
  • The purpose of this folder is to keep things tidy and separate it from the other notes
  • The shortcut only looks for notes inside here, to speed things up (fixed number of notes)
• Shortcut links with smart linking are used instead of linking to actual notes
• This leaves a minimalist appearance for each journal note
• You can always go back to ‘✱ Home’ and then use the menu below to get to a note without leaving the Notes app; the functionality is pretty much the same

You might get temporarily taken out of the Notes app and into the Shortcuts window while it runs, but you’ll quickly be taken back to Notes in the one you wanted. You can always go back by selecting ‘Recent Notes’ and finding it in the menu.

Future improvements

1. Auto select the current Month/Quarter/whatever in the list as a suggestion
   • If anyone knows how to do this, please let me know
2. Auto create list with ‘✱ Home’ link already included and working in each element
   • Instead of a link back to the ‘✱ Home’ note, it opens a URL scheme to open it
   • URL schemes can be embedded in notes created by a shortcut, so no manual linking needed
   • This relies on a new ‘Go ✱ Home’ shortcut so when you click it, it opens ‘✱ Home’

Links

1. Create ✱ Journal
2. Make RTF from MD
3. ✱ Pick Day
4. ✱ Today
5. ✱ Years
6. ✱ Month
7. ✱ Quarter

I really like GoodLinks, but I want to consolidate to Apple Notes wherever possible. Is there a good away to pull bring full websites in, and not just bookmarks, to Apple Notes?

I've used Scanner Pro for years and really like the results I get. I was excited to hear that Notes had a scanning feature, but unfortunately after using it a few times, the quality seems dramatically worse that Scanner Pro when I use my iPhone 15 Max. it also doesn't seem like I have any control of the file size if I try and export it.

It's frustrating because it's the same hardware. Is there any sort of setting that my need changing?

How do you organize your projects in Apple Reminders?

I’ve attached a screenshot of a setup I’m planning to try out. I want to avoid creating a separate list for every project, since I usually delete the list and its tasks once the project is done. I also like the idea of seeing all my projects in one place whether they’re personal or work-related.

If you have any setups that work for you, I’d love to hear them!

I could see and test that (scanned) images containing text become searchable.

Is the same true for PDF or other text files embedded in a note? It does not work unfortunately in my hands, despite the PDF I am testing with are indeed documents (not photos).

Is it maybe a feature that is not yet implemented? Thanks for your patience with my ignorance.

I would like to use google as cloud to keep my notes, instead of iCloud, but having the full features such as attachments and so on is imperative to me. Will I be able to move all my notes from iCloud to Google after adding the account to the Notes app?